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This publication is available at https://www.gov.uk/government/publications/natural-england-privacy-notices/wildlife-licensing-privacy-notice
Who collects your personal data
The data controller is Natural England at:
Foss House, Kings Pool, 1-2 Peasholme Green, York, Y01 7PX
Send questions about how Natural England uses your personal data and your associated rights to the Data Protection Manager at firstname.lastname@example.org or:
Natural England, County Hall, Spetchley Road, Worcester, WR5 2NP
The Data Protection Officer for the Department for Environment, Food and Rural Affairs (Defra) group is responsible for checking that Natural England complies with legislation. You can contact them at DefraGroupDataProtectionOfficer@defra.gov.uk or:
Department for Environment, Food and Rural Affairs, SW Quarter, 2nd floor, Seacole Block, 2 Marsham Street, London SW1P 4DF
What personal data’s collected and how it’s used
Natural England will use the information on the licence application form and any supporting material to undertake its licensing functions. This will include, but is not limited to:
- assessing your application
- issuing a licence if applicable
- monitoring compliance with licence conditions
- collating licence returns and reports
The personal information Natural England processes will include, but is not limited to:
- your name
- contact details
- customer type
- reasons for wanting a licence
The legal basis for processing your personal data
Processing your data is necessary for the:
- performance of a task carried out in the public interest
- exercise of official authority vested in the data controller
The task is to conduct the licensing functions as delegated by Defra to Natural England under section 78 of the Natural Environment and Rural Communities Act 2006.
Natural England processes personal data relating to wildlife or animal welfare offences, or related security measures only under official authority. Natural England uses this information in assessing an application as it is a material fact.
Consent to process your data
The processing of your data is not based on consent. You cannot withdraw it.
Who Natural England shares your personal data with
Natural England may share your information with third parties:
- at certain stages of the licensing process
- for particular licence applications
Natural England may do this to:
- check information you provide on a licence application
- discuss your application with a third party that’s supporting the application
- get or check specialist or technical information about an application
- monitor effects on protected species
Natural England only shares information when necessary and anonymously whenever possible.
The table shows the organisations Natural England shares information with and the species, activities and purposes it does this for.
|Statutory nature conservation bodies[footnote 1]||Various||Various||Compliance, enforcement, licence assessment|
|Defra and its executive agencies[footnote 2]||Various||Various||Compliance, enforcement, licence assessment|
|Devolved administrations[footnote 3]||Various||Various||Compliance, enforcement, licence assessment|
|Marine Management Organisation||Marine||Various||Compliance, enforcement, licence assessment|
|Police||Various||Various||Compliance, enforcement activity|
|Local planning authorities||Various||Development licences||Compliance, enforcement, licence assessment|
|Bat Conservation Trust||Bats||All activities||Licence assessment, species protection|
|British Trust for Ornithology||Birds||Photography and ringing||Compliance, enforcement, licence assessment, species protection|
|Deer Initiative||Deer||Night shooting and translocation||Licence assessment|
|Zoological Society of London||Various||Various||Disease risks|
|Industry and charitable bodies[footnote 4]||Various||Various||Application support, licence assessment|
|Experts and academics||Various||Various||Application support, licence assessment|
Natural England may make some information available where there’s public interest in wildlife licensing and who it issued a licence to. Information released may include, but is not limited to:
- your name or business name
- application and licence details
- licence reports and returns
Natural England will not release information for licensed activities that are sensitive or could harm people, species or habitats, for example names and addresses of individuals, locations of licensed activities.
Natural England respects your personal privacy when responding to access to information requests. Natural England only shares information when necessary to meet statutory requirements of the Environmental Information Regulations 2004 and the Freedom of Information Act 2000.
How long Natural England holds personal data
Natural England will keep your personal data for 7 years after the expiry of your licence or longer if stated in the licence conditions.
What happens if you do not provide the data
Natural England will be unable to assess your application for a wildlife licence if you do not provide the data.
Use of automated decision-making or profiling
The information you provide is not used for:
- automated decision making (making a decision by automated means without any human involvement)
- profiling (automated processing of personal data to evaluate certain things about an individual)
Transfer of data outside the European Economic Area (EEA)
Natural England will not transfer your data outside the EEA.
Find out about your individual rights under the General Data Protection Regulation (GDPR), the Data Protection Act 2018.
You have the right to make a complaint to the Information Commissioner’s Office at any time.
Natural England’s personal information charter
Natural England’s personal information charter explains more about your rights over your personal data.
Natural Resources Wales, Northern Ireland Environment Agency, Scottish Natural Heritage ↩
Such as the Animal and Plant Health Agency, Centre for Environment Fisheries and Aquaculture Science ↩
Northern Ireland Executive, Scottish Government, Welsh Government ↩
Such as the Angling Trust, Chartered Institute of Ecology and Environmental Management, Game and Wildlife Conservation Trust, Royal Society for the Protection of Birds, Wildlife Trusts, Wildfowl and Wetlands Trust, National Gamekeepers Organisation, Vincent Wildlife Trust ↩