Guidance

Sponsorship and donations privacy notice

Updated 16 April 2024

Applies to England

© Crown copyright 2024

This publication is licensed under the terms of the Open Government Licence v3.0 except where otherwise stated. To view this licence, visit nationalarchives.gov.uk/doc/open-government-licence/version/3 or write to the Information Policy Team, The National Archives, Kew, London TW9 4DU, or email: psi@nationalarchives.gov.uk.

Where we have identified any third party copyright information you will need to obtain permission from the copyright holders concerned.

This publication is available at https://www.gov.uk/government/publications/natural-england-privacy-notices/sponsorship-and-donations-privacy-notice

Who collects your personal data

The data controller is Natural England at:

Foss House, Kings Pool, 1-2 Peasholme Green, York, Y01 7PX

Send questions about how Natural England uses your personal data and your associated rights to the Data Protection Manager at foi@naturalengland.org.uk or:

Natural England, County Hall, Spetchley Road, Worcester, WR5 2NP

The Data Protection Officer for the Department for Environment, Food and Rural Affairs (Defra) group is responsible for checking that Natural England complies with legislation. You can contact them at DefraGroupDataProtectionOfficer@defra.gov.uk or:

Department for Environment, Food and Rural Affairs, SW Quarter, 2nd floor, Seacole Block, 2 Marsham Street, London SW1P 4DF

What personal data’s collected and how it’s used

Natural England will collect your name and contact details. Natural England may use your data to:

  • contact you about your sponsorship or donation
  • send you updates about the project you’re sponsoring or have donated to
  • provide a benefit in return for your sponsorship or donation, such as a guided visit to a site

Processing your data is necessary:

  • when there’s a contract between you and Natural England
  • for the exercise of official authority vested in the data controller
  • for the performance of a task carried out in the public interest

The task is to allow Natural England to perform its statutory duty to ensure that the natural environment is conserved, enhanced and managed for the benefit of present and future generations.

The processing of your data is not based on consent. You can ask for your contact details to be removed from the list at any time by emailing enquiries@naturalengland.org.uk.

Who Natural England shares your personal data with

Natural England does not share your information with other organisations.

Natural England respects your personal privacy when responding to access to information requests. Natural England only shares information when necessary to meet the statutory requirements of the Environmental Information Regulations 2004 and the Freedom of Information Act 2000.

How long Natural England holds personal data

Natural England keeps personal data for 10 years. Natural England then reviews the data to see if it should destroy it.

What happens if you do not provide the data

Natural England may be unable to:

  • allow the sponsorship to start
  • contact you about your donation or sponsorship

Use of automated decision-making or profiling

The information you provide is not used for:

  • automated decision making (making a decision by automated means without any human involvement)
  • profiling (automated processing of personal data to evaluate certain things about an individual)

Transfer of data outside the European Economic Area (EEA)

Natural England will not transfer your data outside the EEA.

Your rights

Find out about your individual rights under the General Data Protection Regulation (GDPR), the Data Protection Act 2018.

Complaints

You have the right to make a complaint to the Information Commissioner’s Office at any time.

Natural England’s personal information charter

Natural England’s personal information charter explains more about your rights over your personal data.

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