MIN 540 Revised reporting processes and the CERS Workbook.

Explains processes for collecting information to meet reporting obligations as per European Union (EU) Directive 2010/65/EU on reporting formalities for ships


MIN 540 (M+F) (M+F) Consolidated European Reporting System (CERS): Revised reporting processes and introduction of the CERS Workbook

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Notice to all operators, shipowners, charterers, managers, shipping agents, shippers of dangerous or polluting goods, port authorities, port facility security officers, terminal operators, masters, ships’ officers, pilots, fishing vessel owners/ operators and skippers and owners/operators of traditional ships and leisure craft.

This note explains revised processes for collecting information to meet reporting obligations described in European Union (EU) Directive 2010/65/EU on reporting formalities for ships arriving in and/or departing from ports of Member States (“the directive”) and the following associated Directives and Regulations:

  • EU Directive 2000/59/EC and Commission Directive (EU) 2015/2087

  • EU Directive 2002/59/EC and EU Directive 2009/17/EC

  • Regulation (EC) 725/2004

Information which must be passed to port authorities in order to meet these obligations (“reportable information”1) should now be collected electronically and using the CERS Workbook (“the workbook”) where appropriate. The workbook has been produced in collaboration with industry and aims to streamline reporting processes for vessels arriving at UK ports.

Where this note describes a change in the requirements described in Merchant Shipping Notice (MSN) 1831, these changes will be incorporated in the next amendment to that notice.

Existing processes for reporting information on the UK Pre-arrival Notification (PAN), FAL 7, and the Waste Notification Form (WNF) will be discontinued from 1 April 2017.

Published 14 February 2017
Last updated 20 March 2017 + show all updates
  1. Title of page updated, summary updated.
  2. First published.