Guidance

LRS: privacy notices

Privacy notices tell learners how their qualification data is used if they allow others to see their personal learning record.

Documents

Privacy notice: text for organisations (English language version)

This file may not be suitable for users of assistive technology. Request an accessible format.

If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email info@sfa.bis.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

Privacy notice: text for organisations (Welsh language version)

This file may not be suitable for users of assistive technology. Request an accessible format.

If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email info@sfa.bis.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

Code of practice for sharing personal information

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If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email info@sfa.bis.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

Details

How learners can opt-out of sharing their personal learning record (PLR) data

Learners may choose not to share their PLR data and can opt-out:

  • as part of the enrolment process with their learning provider.
  • by contacting the Learning Records Service (LRS) customer helpdesk on 0345 602 2589. They will need to provide some personal details to confirm their identify, which may include their Unique Learner Number (ULN), if known.

Learning providers

You must ensure you provide a copy of the privacy notice to your learners so they understand how their data is used.

Awarding organisations

The privacy notices are for those organisations who have a direct relationship with learners. All learners should be given a copy of the privacy notice to ensure they understand how their qualification data is used, and if they choose to allow others to view their PLR.

If you do not have a direct relationship with learners, you must instruct your centres to ensure they provide a copy of the privacy notice to their learners so that they understand how their data is used.

Published 3 March 2014
Last updated 25 November 2016 + show all updates
  1. New versions of privacy notices (english and welsh language) uploaded on 25 November 2016.
  2. Minor editorial change to title of privacy notice relating to Wales.
  3. Revised version of Privacy Notice for Organisations and the welsh translation of this document uploaded on 28 June 2016.
  4. New version of Code of Practice for Sharing Personal Information uploaded on 28 July 2015.
  5. Extended privacy notice for student and learners and privacy notice for organisations updated on 09 June 2015.
  6. First published.