Guidance

Apply for a DVSA Crown copyright licence: privacy notice

Updated 29 July 2025

© Crown copyright 2025

This publication is licensed under the terms of the Open Government Licence v3.0 except where otherwise stated. To view this licence, visit nationalarchives.gov.uk/doc/open-government-licence/version/3 or write to the Information Policy Team, The National Archives, Kew, London TW9 4DU, or email: psi@nationalarchives.gov.uk.

Where we have identified any third party copyright information you will need to obtain permission from the copyright holders concerned.

This publication is available at https://www.gov.uk/government/publications/dvsa-privacy-notices/apply-for-a-dvsa-crown-copyright-licence-privacy-notice

1. Why we are doing this activity 

The Driver and Vehicle Standards Agency (DVSA) is responsible for licensing theory test revision products. Products that are licensed by DVSA will: 

  • get a copyright licence showing they have permission to use our revision materials 

  • pay royalties to DVSA 

The data controller for DVSA is DfT – a data controller determines the reasons and how personal data is processed. For more information, see the Information Commissioner’s Office (ICO) Data Protection Public Register. DfT’s registration number is Z7122992. 

2. What data we need 

The personal data we collect from you to process your application for a copyright licence includes: 

  • name 

  • business name and address 

  • email address 

  • phone number   

The lawful basis for processing this data is public task. 

Our legal powers are contained within: 

3. Why we need it 

We need the personal data we collect from you to: 

  • contact you about your application for a copyright licence 

  • send you the revision theory test questions or hazard perception clips you can use in your product 

  • send you an invoice so you can pay your royalties  

  • contact you about any issues with your licence, for example to remove your licence if you break the terms of your licence agreement 

4. What we do with it 

We collect, use and store the data you give us for the reasons set out in this policy.  We will not: 

  • sell or rent your data to third parties 

  • share your data with third parties for marketing purposes 

 We will share your data if required to do so by law – for example, by court order, or to prevent fraud or other crime. 

5. How long we keep your data 

We’ll only keep your personal data for as long as it is needed for the reasons set out in this policy or as long as is required by law. 

We will hold your personal data for up to: 

  • one year if your application is not approved  

  • 7 years after you stop being a licensee if your application is approved  

6. Where it might go 

Our IT infrastructure and technology has been checked to make sure it’s safe and secure. 

All your data is held on DVSA servers based in the UK or hosted within cloud services based in the European Economic Area (EEA). They meet security safeguards equivalent to those required by data protection legislation. 

7. Protecting your data and your rights 

The DVSA personal information charter sets out what steps are taken to protect your data, and the rights you have over your data. 

8. Automated decision making and profiling 

Your data is not subject to automated decision making or profiling as defined in data protection legislation. 

9. Changes to this notice 

We may change this privacy notice at our discretion at any time. 

When we change this notice, the date on the page will be updated. Any changes to this privacy notice will be applied to you and your data as of the revision date. 

We encourage you to periodically review this privacy notice to be informed about how your data is protected. 

10. How to contact us 

You can find further information about your rights, including how to make a complaint and our contact details, in the DVSA personal information charter on GOV.UK.

Back to top