Guidance

DBS subject access requests

Guidance, checklist and form for making a subject access request to the Disclosure and Barring Service.

Documents

DBS subject access request guidance

This file may not be suitable for users of assistive technology. Request an accessible format.

If you use assistive technology (eg a screen reader) and need a version of this document in a more accessible format, please email communications@dbs.gsi.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

DBS subject access request form

This file may not be suitable for users of assistive technology. Request an accessible format.

If you use assistive technology (eg a screen reader) and need a version of this document in a more accessible format, please email communications@dbs.gsi.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

Detail

You are entitled to be told if the DBS holds any information about you and if so to be provided with a copy of that information. This is called the ‘Right of Subject Access’. These rights are governed by the Data Protection Act 1998.

The DBS does not hold a copy of the police national computer (PNC) record of convictions, the system held by the DBS is known as a PNC extract. The extract contains basic identifying details such as name and date of birth of persons included on the PNC, but it doesn’t contain any conviction information. The police both own and maintain the PNC.

A subject access request to DBS will provide you with a copy of any information that we hold about you. This may be if you have been through the disclosure service for UK employment purposes and/or if you have been referred to the barring service.

To request information, download and complete the attached subject access request form. The guidance notes explain the types of information you can request, costs, and how long it will take to reply to your request.

Forms cannot be accepted by email, they must be submitted by post.

If you have any enquiries about subject access, please contact us:

DBS subject access team
Policy department
PO Box 165
Liverpool
L69 3JD

Tel: 0151 676 1154

Email the DBS subject access team