Guidance

16 to 19 tuition fund in-year spend 2022 to 2023- guidance for completion of the digital form

Updated 22 May 2023

Applies to England

Introduction

The 16 to 19 tuition fund was first provided for the 2020 to 2021 academic year and is being extended up to the 2023 to 2024 academic year. These instructions provide guidance on how to make an in-year return for the 16 to 19 tuition fund for the 2022 to 2023 academic year.

About the fund

The 16 to 19 tuition fund is specifically allocated funding for schools, colleges and all other 16 to 19 institutions who receive annual funding allocations from the Education and Skills Funding Agency (ESFA) for the provision of 16 to 19 education, to mitigate the disruption to learning due to coronavirus (COVID-19).

The fund supports students that meet eligibility requirements in:

• small groups and one to one tuition
• tuition in English, maths or other academic subjects
• tuition in non-academic subjects, such as exam preparation
• tuition in vocational courses

For additional activities supported by the fund regarding students with special education needs and disabilities (SEND) or education and health care (EHC) plans refer to section 4.8 of the Coronavirus (COVID-19) 16 to 19 tuition fund guidance 2022 to 2023 You can find more information on the fund in the 16 to 19 tuition fund guidance.

When to complete your submission

The form opens for submission at 8.00 am on 4 January 2023. The deadline to complete the form is 11.59pm on 23 January 2023.

Accessing the  form

Access the 16 to 19 tuition fund, academic year (AY) 2022 to 2023: report your in-year spend form to make an in-year return to the 2022 to 2023 tuition fund.

Before you start

Make sure you have:

• read this guidance document
• a DfE Sign-in account
• your UK Provider Reference Number (UKPRN), it can be found by searching the UK Register of Learning Providers (UKRLP)
• your spend to date in this academic year, up to and including 31 December 2022
• your forecasted full year spend for the 2022 to 2023 academic year

DfE Sign-in

Sign in to  your  DfE Sign-in account

Follow the below steps to access your DfE Sign-In account:

1: when prompted, enter your DfE Sign-in credentials (your username and password) for authentication

2: choose the organisation for whom you are completing the form

3: the next page will display the details we hold about the organisation you selected when you signed in. This will show the name, address and URN or UKPRN of the organisation, as well as the name and email address of the person who signed into DfE Sign-in.

4: if these details are correct, then all you need do is to select ‘Continue’ to go to the next page

5: if you believe these details are incorrect, please complete the ESFA online enquiries form and we will investigate. You can still proceed with your submission.

6: complete the form as instructed in the following sections

Your account must be connected to the institution you are completing the form for. You do not need to add any services in DfE Sign-in; it is used only for authentication.

If you do not have a DfE Sign-in account

You will need to create one by following steps 1 to 5 below:

1: Select ‘create a DfE Sign-in account’ the DfE Sign-in page.

2: enter your name and email address (use a valid business email address that contains your name)

3: we will send you an email to verify your email address; copy the code from this email and paste it into the box on the verification page

4: create a memorable password of 8 characters or more. Your password must include 2 uppercase letters, 2 lowercase letters, and 2 numbers

5: sign in using your new credentials, and request access to the organisation for which you would like to submit a claim. Your request will be sent to the approver(s) at the organisation for action

Once your request to access an organisation has been approved, you can follow the steps outlined under [already have a DfE account] (#sign-in-to-your-DfE-Sign-in-account) to complete the form.

You might have noticed the term ‘approver’ when creating your account. An approver is someone at your organisation responsible for controlling who has access to DfE Sign-in and the services within the system. It’s usually a senior person, such as an administrator or a manager.

Once your request to access an organisation has been approved, you can follow the steps outlined ‘log into your DfE Sign-in account’.

For security reasons, you will need the approval of one of your organisation’s approvers before you can access the form.

 If you need further assistance

If you are having problems using the DfE Sign-in service, use our DfE Sign-in help service. You will be able to request further assistance if required. When raising a support request, select ‘other.’

If you believe you are eligible to claim but have problems accessing the form, please contact us via the ESFA help centre.

 Completing the form

You will find a ‘save and continue’ button on each page of the form. If you have to sign out of the form before submitting it, you can resume your submission when you sign back in.

You’ll also be advised what will happen next once you have submitted the form.

Selecting ‘continue’ on each page will  take you through the form.

 Your details

This page will display the details we hold about the organisation you selected when you signed into your DfE Sign-in.

2022 to 2023 funding allocation

On this information only page, you’ll be presented with your allocation for the 2022 to 2023 academic year.

2022 to 2023 in-year funding spend

Before you can proceed with your submission, you will need to enter your in-year spend for the 2022 to 2023 academic year, up to and including 31 December 2022.

2022 to 2023 full year funding spend forecast

The full year forecast is a total of your in-year spend to 31 December 2022 and your estimated spend from 1 January 2023 to the end of the2022 to 2023 academic year.

Declarations page

Once you have completed your submission, you will be presented with several declarations and will be asked to enter your name and position within your institution.

You will not be able to submit your form without agreeing to the declarations and providing the information.

Submission summary

You will be presented with a summary page that will allow you to check all your answers before submitting your form.

Please check your answers before submitting your form. If you would like to change any answers, use the ‘change’ link that appears next to each data entry.

Select ‘save summary as pdf’ should you wish to keep a breakdown of the information you have entered in the form. You should do this before clicking the ‘Submit’ button.

 Confirmation

The final page confirms your submission and will provide a unique reference number.  You will also receive a confirmation email, sent to the address you provided earlier in the form.

Make a note of your unique reference number as this information will not be included in the confirmation email.

 Amending your submission

If your submission is incorrect, you can resubmit up until 11:59pm on 23 January 2023 when this form window closes for submissions. To do this, you’ll need to log in and resubmit your form.

If you make a second submission, we’ll take the details of the most recently submitted form and disregard previous versions.

Claims can be submitted or resubmitted until the deadline by selecting the link to the claim form. It will not be possible to grant any extensions to the deadline.

You will receive a new unique submission reference for an amended claim.

Enquiries

If you’ve read this guidance and have any questions about the 16 to 19 tuition fund 2022 to 2023, please contact us via the ESFA help centre.

When completing the enquiry form, select ‘other’ as your query type.