Civil Penalty Accreditation Scheme privacy information notice
Updated 30 January 2024
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This publication is available at https://www.gov.uk/government/publications/application-to-join-civil-penalty-accreditation-scheme/civil-penalty-accreditation-scheme-privacy-information-notice
Privacy information notice
Your personal information supplied for the purposes of The Clandestine Entrant Civil Penalty Accreditation Scheme, will be held and processed by the Home Office.
Home Office
2 Marsham Street
London
SW1P 4DF
The Home Office is the ‘controller’ of this information. This also includes when it is collected or processed by third parties on our behalf.
Details of the Department’s Data Protection Officer can be found at DPO@homeoffice.gov.uk.
The Home Office collects and processes personal information to fulfil its legal and official statutory functions. We will only use personal information when the law allows us to and where it is necessary and proportionate to do so.
The Home Office is only allowed to process your data where there is a lawful basis for doing so. We have systems and policies in place to limit access to your information and prevent unauthorised disclosure. Staff who access personal information must have appropriate security clearance and a business need for accessing the information, and their activity is subject to audit and review.
The lawful basis for the processing of any personal data received in applications to join this scheme falls under the following:
| Article 6(1)(e) General Data Protection Regulation | The processing is necessary for the performance of a public task |
|---|---|
| Section 8 Data Protection Act 2018 | Processing necessary for government functions |
The information you provided in this application will be used to:
- make a decision on an application to join the Civil Penalty Accreditation scheme including checking whether the information you have provided is correct
- help prevent and detect crime e.g fraud or money laundering
- help improve the service and train Home Office Staff
- keep you informed about important developments and changes regarding the scheme
- keep you updated regarding other border related developments (if you choose to opt into this service by selecting the relevant box on the application form)
The Home Office may share your information with other organisations while carrying out our functions, or to enable others to perform theirs.
More information about the ways in which the Home Office may use your personal information, including the purposes for which we use it, the legal basis, and who your information may be shared with can be found at Borders, immigration and citizenship: privacy information notice - GOV.UK (www.gov.uk).
Processing and Profiling
The data provided will not be used for automated decision making or profiling.
Storing your information
Your personal information will be held for as long as necessary for the purpose for which it is being processed and in line with departmental retention policy. More details of this policy can be found at Home Office retention and disposal standards - GOV.UK (www.gov.uk).
Sources and categories of information
To demonstrate meeting the requirements of the scheme, those applying to join the scheme, must supply evidence. This includes evidence of completed checklists and training details and instructions issued to drivers to effectively secure vehicles and prevent clandestine entrants.
Personal data may therefore be supplied by the applicant to the scheme and will not be supplied by the individual directly e.g a haulier applies to join the scheme and submits evidence of training and checklist requirements and those documents contain the personal details of drivers.
The details that are often included with these documents include names of drivers and potentially their address and nationality.
Additionally, the application seeks a named representative from the company along with their company email address.
No special category data is likely to be supplied with any application.
Requesting access to your personal data
You can ask to see what personal information the Clandestine Entrant Civil Penalty Accreditation Scheme hold about you, how we are using it, who we are sharing it with and where we got your data from. Requests of this nature should be sent to Clandestine Entrant Civil Penalty Accreditation Scheme, Martello House, Shearway road, Shearway Business Park, Folkestone, Kent, CT19 4RH.
Other rights
You might be able to object to and restrict the use of your personal information, or ask to have your data corrected or deleted.
You can email the Home Office data protection officer at DPO@homeoffice.gov.uk if you have any questions or concerns about the collection, use or disclosure of your personal information.
For more information about your rights and how to exercise them see Personal information charter - Home Office - GOV.UK (www.gov.uk)
Questions or concerns about personal data
If you have any questions or concerns about the collection, use or disclosure of your personal information please contact the Home Office via DPO@homeoffice.gov.uk.
You have the right to complain to the Information Commissioner’s Office about the way the Home Office is handling your personal information. Details on how you do this can be found at Information Commissioner’s Office (ICO).