Academy trusts: provide or update governance contact information

How to notify ESFA of new and replacement governance roles in academy trusts.



Add or update governance details

Academy trusts, including free schools, university technical colleges and studio schools, must notify ESFA about the appointment or vacating of governance roles within their trust. This is a requirement in the Academies Financial Handbook.

ESFA also sends confidential information about funding and financial reporting to academy trusts throughout the year. It’s important we have the right contact details for you.

You must add or update information in the governance section of get information about schools (GIAS) using your DfE Sign-in account.

Further guidance on updating academy trust governance information using GIAS is available.

What you need to include

New trusts have 28 days to supply all governance information for their trust.

You must then tell us about new appointments, or any changes to governance roles, within 14 days of the change being made.

At trust level, we require information for:

  • chair of trustees, including direct contact details
  • accounting officer, including direct contact details
  • chief financial officer, including direct contact details
  • all members and trustees

At academy level, we require information for:

  • headteacher, including direct contact details
  • local chair of governing body, including direct contact details
  • local governors

Enhanced checks for new chairs of academy trusts

New chairs of trustees must have an enhanced disclosure and barring service check, countersigned by the secretary of state, prior to their appointment.

Free schools only

Each current and proposed member and trustee of the academy trust must complete a suitability and declarations form to meet due diligence requirements.

ESFA Update

ESFA Update provides the latest information and actions from ESFA, for academies, schools, colleges, local authorities and further education providers.

We send ESFA Update to the chair of trustees, accounting officer and chief financial officer in each trust. Headteachers of academies also receive a copy.

Anyone can register for alerts and will receive an email when we publish new editions of ESFA Update on GOV.UK.

Published 27 June 2019