News story

NHS Information Governance: Effective management of records during a period of transition or organisational change

The Department has issued guidance on records management.

This was published under the 2010 to 2015 Conservative and Liberal Democrat coalition government


The Department has issued guidance on records management for those NHS organisations who will be going through a period of transition or organisational change. It is essential that steps are taken to ensure that records are managed appropriately in relation to those functions that will still need to be carried out for the provision of services relating to efficient patient care.

Those functions that are no longer going to be required will still need to be managed carefully in order to ensure that legal obligations are met, valuable knowledge is retained and historic valuable data is preserved. Organisations will need to consider developing an action plan that should outline procedures for destruction, transfer or archival of information as soon as it is practicable. This should help organisations in managing risks that may arise during the transition period.

Published 14 October 2011