Subcontracting SFA funding, the information you need to send, what is a subcontractor and who is on the subcontracting list.
Lead providers: their role
A lead provider is a college, training organisation or employer that has a direct contractual relationship with the Agency.
A subcontractor is an organisation that is engaged in a contractual and legally binding arrangement with one or more lead providers, to deliver education and training provision that the Agency funds.
UK Provider Registration Number
Each lead provider and subcontractor must have a valid UKPRN.
A UKPRN is a UK Provider Registration Number. When an organisation registers with the UK Register of Learning Providers (UKRLP), a UKPRN is issued. Organisations can register on the UKRLP free of charge, at the following web address: http://www.ukrlp.co.uk/.
If you have any questions about the list of declared subcontractors or would like further information, please email: email@example.com.
List of declared subcontractors (formerly the ‘subcontracting register’)
Provides information about subcontractors that hold contracts worth at least £100,000 in aggregate with one or more lead providers (a college, training organisation or employer that has a direct contractual relationship with the SFA).
Subcontractors are shown with their lead provider/s and the individual values of their contracts. Some subcontractors are ‘lead providers’ in their own right. The list is based on data taken from subcontractor declaration forms that ‘lead providers’ submit each academic year.
This is the second publication of the list of declared subcontractors for the 2015 to 2016 academic year. It is based on forms received at 18 July 2016. This version contains 1,181 subcontractors with a combined contract value of £648,336,710.
The subcontractor declaration form and the list of declared subcontractors:
- let lead providers understand the contractual commitments of their current and potential subcontractors
- is not a list of approved subcontractors, so lead providers should not use it for this purpose
Subcontracting: for the first time
If you want to subcontract for the first time, you must obtain the Agency’s written permission before doing so.
If you want to subcontract to a second level (where a subcontractor further subcontracts to another legal entity), you must first obtain the Agency’s written permission.
Second-level subcontracting will only be allowed with the express consent of the Chief Executive of Skills Funding, and then only in exceptional circumstances. You must obtain permission from the Agency to subcontract to a second level every year.
If you have already started second-level subcontracting arrangements for 2013 to 2014 without obtaining permission, you must seek retrospective permission to enter into those arrangements.
Providing external assurance on subcontracting controls
The SFA funding agreements for 2015 to 2016 contain a new clause about an annual subcontracting assurance requirement.
The clause requires lead providers that will subcontract more than a defined level of provision in 2015 to 2016 to obtain a report from an external auditor that provides assurance on the arrangements in place to manage and control their subcontractors. The clause requires lead providers in scope to supply us with a certificate confirming that the report provides satisfactory assurance.