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Gender pay gap reporting

Guidance for employers on gender pay gap reporting requirements, the data you must gather, how to make your calculations and adding a supporting narrative.

The gender pay gap is the difference between the average (mean or median) earnings of men and women across a workforce.

From 2017, if you are an employer who has a headcount of 250 or more on your ‘snapshot date’ you must comply with regulations on gender pay gap reporting. Gender pay gap calculations are based on employer payroll data drawn from a specific date each year. This specific date is called the ‘snapshot date’.

There are two deadlines which each have their own snapshot dates:

  • most public authority employers must use a snapshot date of 31 March. They must report and publish their gender pay gap information by 30 March of the following year

  • private, voluntary, and all other public authority employers must use a snapshot date of 5 April. They must report and publish their gender pay gap information by 4 April of the following year. These employers must also include a written statement.

You must report your gender pay gap information on the Gender pay gap service

Adding a supporting narrative and employer action plan

Adding a supporting narrative helps anyone reading your gender pay gap report understand your employer’s view of why a gender pay gap is present and what your employer has already done to analyse and close it. You may want to consider publishing an action plan that explains how you intend to tackle your gender pay gap. An action plan can either be published as part of your supporting narrative or alongside it.

Publishing supporting narratives and employer action plans are discretionary.

Further information

The Gender pay gap service

Step 1: Find out if you are required to report

Use this guidance for more information on:

  • if you are required to report your gender pay gap
  • which employees you must include
  • which regulations apply to your employer
  • how to report your gender pay gap voluntarily

Step 2: Check your reporting deadline and understand how to write a supporting narrative

Use this guidance for more information on:

  • the gender pay gap figures you must report
  • snapshot dates and reporting deadlines
  • if you fail to report
  • the written statement
  • adding a supporting narrative and action plan

Step 3: Gather your gender pay gap data

Use this guidance for more information on:

  • the 5 tasks you need to complete before making your gender pay gap calculations
  • examples of how to gather the required data

Step 4: Make your gender pay gap calculations

Use this guidance for step-by-step instructions on how to make each of the required gender pay gap calculations

Published 14 December 2020
Last updated 1 November 2021 + show all updates
  1. The deadline for reporting was extended due to COVID-19. As that deadline has now passed, reference to it has been removed from the page in preparation for the next reporting period.

  2. Updated with information about the extension of the reporting deadline

  3. First published.