VAT-registered businesses must:
- keep records of sales and purchases
- keep a separate summary of VAT called a VAT account
- issue correct VAT invoices
From 1 April 2019, most businesses will need to keep digital VAT records and use software to submit VAT Returns.
How to keep VAT records
You must keep VAT records for at least 6 years (or 10 years if you use the VAT MOSS service.
You can keep VAT records on paper, electronically or as part of a software program (such as book-keeping software). Records must be accurate, complete and readable.
If you’ve lost a VAT invoice or it is damaged and no longer readable, ask the supplier for a duplicate (marked ‘duplicate’).
HMRC can visit your business to inspect your record keeping and charge you a penalty if your records are not in order.
You can hire a professional (such as an accountant) if you need help with your VAT.