Case closure: procedural matters: acceptance procedures: Strategic Accounting Framework Environment (SAFE)
In SI, the SAFE nominee and the person dealing with the acceptance procedures may be the same. This will mean that the same person may be responsible for issuing the acceptance letter; entering the charge on SAFE (same day); and dealing with any other matters, as instructed by the Investigator, to clear the case.
A Contract Settlement will include a number of different types of duty and each one will have to be entered separately on SAFE. In Local Compliance, Investigators complete a stencil showing the breakdown of the duties to enable the SAFE nominee to enter charges correctly.
If payments/overpayments are available outside SAFE to set against the settlement charge you should issue forms SA331 for SA , or CT251 for CT, to the appropriate Accounts Office unit, not the SAFE Unit. You should check that funds have been transferred into SAFE before you raise the settlement charge.
When the charge is raised and payments on account are held, ring the nominated SI contact in Accounts Office Shipley, SAFE Team 1 (before 3pm on the day the charge is raised) to release the ‘clearing lock’ on any payments to be used against the settlement charge - see SIOG10610. The box ‘payments held’ in SAFE should not be ticked, even where payments on account or other payments are held.
On-line learning is available for SAFE and the DMB Instruction Modules on (This content has been withheld because of exemptions in the Freedom of Information Act 2000) SAFE website(This content has been withheld because of exemptions in the Freedom of Information Act 2000) give information on completing the screens in SAFE.