Beta This part of GOV.UK is being rebuilt – find out what this means

HMRC internal manual

Tax Credits Manual

From
HM Revenue & Customs
Updated
, see all updates

How to access and generate a 'Check Character' in Print Payslip

Version 1.0

Changes to previous version - new guidance

Step 1

To create a desktop shortcut to the ‘Print Payslip’ application

  • minimise all open windows on your computer
  • right click on the desktop
  • select ‘New’
  • select ‘Shortcut’. A ‘Create Shortcut’ window will open
  • select ‘Browse’. A ‘Browse For Folder’ window will open

Note: The ‘My Computer’ option will be highlighted by default

  • select the ‘My Computer’ option to expand a list of further options available
  • select ‘XP (C:)
  • select ‘Program Files’
  • select ‘EDS’
  • select ‘Print Payslip’
  • select ‘Printpayslip’
  • select ‘OK’. You will be taken back to the ‘Create Shortcut’ window
  • select ‘Next’
  • select ‘Finish’
  • you have now created a desktop shortcut for ‘Print Payslip’
  • go to .

Step 2

To access ‘Print Payslip’

If you do not have the shortcut to ‘Print Payslip’ on your desktop

  • select ‘Start’
  • select ‘All Programs’
  • highlight ‘Print Payslip’ from the list of programs
  • select ‘PrintPayslip’. This will open the ‘Print Payslip’ application and will display the ‘Document Selection’ screen
  • go to .

If you have the shortcut on your desktop

  • double click on the ‘Print Payslip’ icon from your desktop. This will open the ‘Print Payslip’ application and will display the ‘Document Selection’ screen
  • go to .

Step 3

On the ‘Document Selection’ screen

  • select ‘Payslip’ from the options available in the ‘Document Type’ field
  • select ‘Tax Credits’ from the options available in the ‘Payment Type’ field
  • select ‘AOC’ from the options available in the ‘Processing Office’ field
  • select ‘OK’. You will be taken to the ‘Payslip Input’ screen
  • in the ‘Taxpayer Name’ field enter the name of the customer
  • in the ‘Reference’ field enter the reference number

Note: The reference number will be the customer’s NINO excluding the suffix and the entitlement end date

For example: AA123456300609

  • select ‘Yes’ from the options available in the ‘Confirm Total not Req’d’ field
  • select ‘No’ from the options available in the ‘Address Req’d’ field
  • select ‘Next’. You will be taken to the ‘Payslip Preview’ screen
  • the ‘Head Of Duty’ (HoD) character and the ‘Check Character’ will automatically populate onto the end of the reference number, shown in the ‘Reference’ box in the middle of the payslip

Note: The HoD character for ‘Tax Credits’ will always be the letter ‘N’

For example: AA123456050409[N]K

Note: The ‘Check Character’ will be a randomly selected letter, unique to the customers record

For example: AA123456050409N[K]

Note: Do not print the payslip

Note: Do not take any screen prints

  • you have now generated a ‘Check Character’ in ‘Print Payslip’
  • make a note of the ‘Check Character’ only 
  • go to .

Step 4

If you want to exit the ‘Print Payslip’ application

  • select ‘Back’ on the ‘Payslip Preview’ screen. You will be taken to the ‘Payslip Input’ screen
  • select ‘Exit’
  • you have now exited the ‘Print Payslip’ application

If you want to clear the details from the ‘Print Payslip’ application

  • select ‘Back’ on the ‘Payslip Preview’ screen. You will be taken to the ‘Payslip Input’ screen
  • select ‘Clear’.

You have now cleared the details in the ‘Print Payslip’ application