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HMRC internal manual

Tax Credits Manual

From
HM Revenue & Customs
Updated
, see all updates

How to enter childcare costs when they are claimed for the first time

Version 2.0

Changes to previous version - amended guidance.

Step 1

On the ‘Function Menu’

  • select ‘Application’ on the toolbar
  • select ‘Change of Circumstances’ from the options available. You’ll be taken to the ‘Key Entry Data’ screen
  • enter the customer’s NINO
  • select the ‘All’ checkbox
  • select ‘OK’.

If you’re taken to the ‘Select Household’ screen

  • select the relevant claim
  • select ‘OK’. You’ll be taken to the ‘Applicant Details’ screen
  • go to .

If you’re taken to the ‘Select Application’ screen

  • select the relevant claim
  • select ‘OK’. You’ll be taken to the ‘Applicant Details’ screen
  • go to .

If you’re taken straight to the ‘Applicant Details’ screen, go to .

Step 2

On the ‘Applicant Details’ screen

  • select ‘Ch’ on the toolbar. You’ll be taken to the ‘Child Details’ screen
  • select the child who has started childcare for the first time
  • select ‘Correction’. You’ll be taken to the ‘Correction Child’ screen
  • enter the actual date the child started in childcare in the ‘In Childcare Start Date’ field

If the one-month restriction message doesn’t display, go to .

If the one-month restriction message displays and the customer failed to notify us of the change within one month, go to .

If the one-month restriction message displays and the customer notified us of the change within one month, go to .

Step 3

On the ‘Correction Child’ screen

  • select the ‘History’ checkbox
  • select ‘History’. You’ll be taken to the ‘History’ screen
  • select the appropriate record
  • select ‘Change’. You’ll be taken to the ‘Change’ screen
  • change the date in the ‘Include From’ field to the same date as the date in the ‘Start Date’ field
  • select ‘OK’. You’ll be taken back to the ‘History’ screen
  • select ‘OK’. You’ll be taken back to the ‘Correction Child’ screen
  • select ‘OK’. You’ll be taken back to the ‘Child Details’ screen
  • select ‘CC’ on the toolbar. You’ll be taken to the ‘Childcare Details’ screen
  • select ‘New’. You’ll be taken to the ‘New Childcare Provider’ screen
  • enter the childcare provider’s name
  • select ‘Address’. You’ll be taken to the ‘Address Change’ screen
  • enter the childcare provider’s address
  • select ‘OK’. You’ll be taken back to the ‘New Childcare Provider’ screen
  • enter the approving body’s name in the ‘Approving Body’ field
  • enter the childcare provider’s registration number in the ‘Registration No’ field
  • enter the effective start date in the ‘Start’ field
  • select ‘OK’. You’ll taken back to the ‘Childcare Details’ screen
  • select the relevant childcare provider
  • select ‘Change’. You’ll be taken to the ‘Change Childcare Provider’ screen
  • select the appropriate tax year and costs that you have just entered in the ‘Costs’ field
  • select ‘Change’. You’ll be taken to the ‘Amend Cost’ screen
  • change the date in the ‘Include From’ field to the same date as the date in the ‘Start’ field
  • select ‘OK’. You’ll be taken back to the ‘Change Childcare Provider’ screen
  • select ‘OK’

If the message ‘Applicant 1 and/or 2 not working 16 hours and not incapacitated for childcare purposes’ displays, go to .

If the message ‘Applicant 1 and/or 2 not working 16 hours and not incapacitated for childcare purposes’ doesn’t display, go to .

Step 4

On the ‘Correction Child’ screen

  • select the ‘History’ checkbox
  • select ‘History’. You’ll be taken to the ‘History’ screen
  • select the appropriate record
  • select ‘Change’. You’ll be taken to the ‘Change’ screen
  • change the date in the Include From’ field to the same date as the date in the ‘Start Date’ field
  • select ‘OK’. You’ll be taken back to the ‘History’ screen
  • select ‘OK’. You’ll be taken back to the ‘Correction Child’ screen
  • select ‘OK’. You’ll be taken back to the ‘Child Details’ screen
  • select ‘CC’ on the toolbar. You’ll be taken to the ‘Childcare Details’ screen
  • select ‘New’. You’ll be taken to the ‘New Childcare Provider’ screen
  • enter the new childcare provider’s name in the ‘Name’ field
  • select ‘Address’. You’ll be taken to the ‘Address Change’ screen
  • enter the childcare provider’s address in the relevant fields
  • select ‘OK’. You’ll be taken back to the ‘New Childcare Provider’ screen
  • enter the approving body’s name in the ‘Approving Body’ field
  • enter the childcare provider’s registration number in the ‘Registration Number’ field
  • enter the effective start date in the ‘Start’ field
  • select ‘OK’. You’ll be taken back to the ‘Change Childcare Provider’ screen
  • select ‘OK’

If the message ‘Applicant 1 and/or 2 not working 16 hours and not incapacitated for childcare purposes’ displays, go to .

If the message ‘Applicant 1 and/or 2 not working 16 hours and not incapacitated for childcare purposes’ doesn’t display, go to .

Step 5

If the message displayed because one of the customers started work after the childcare started

  • select either ‘Wk1’ or ‘Wk2’ on the toolbar. You’ll be taken to either the ‘Work Details - Applicant 1’ or ‘Work Details - Applicant 2’ screen, as appropriate
  • note the date the customer actually started working shown in the ‘Start Date’ field
  • select ‘CC’. You’ll be taken to the ‘Childcare Details’ screen. The details you previously entered should be shown
  • select the relevant childcare provider again from the ‘Name of Provider’ field
  • select ‘Change’. You’ll taken to the ‘Change Childcare Provider’ screen
  • select the relevant costs from the ‘Costs’ field
  • select ‘Change’. You’ll be taken to the ‘Amend Cost’ screen
  • delete the existing start date from the ‘Start’ field and enter the job start date instead
  • select ‘OK’. You’ll be taken back to the ‘Change Childcare Provider’ screen
  • select ‘OK’
  • go to .

If the message displayed because one of the customers is incapacitated for childcare purposes

  • select Applicant Details screen
  • enter the date the incapacity started in the ‘Start Date’ field in the ‘Incapacitated for Childcare Purposes’ box for the relevant customer
  • select ‘OK’
  • go to .

Step 6

As you’ve made the change to a post award claim

  • you’ll be taken to the ‘Amend Finish’ screen
  • don’t complete the ‘Amend Finish’ screen at this point, just return to the guidance you were previously following.