SW09135 - Customer Engagement: Dealing with Agents

Communicating with agents through Shared Workspace is different to communicating with organisations. This is because the dialogue that we have is with a representative of the customer rather than directly with the customer.

Agents must be authorised to act on behalf of their client SW09140.

Business Units must ensure they put in place a process to:

• Identify all cases dealt with by new agents who elect to use Shared Workspace
• Exclude cases who do not want their affairs dealt with by their agent through Shared Workspace.
• Identify new cases for existing agents.
• Remove cases where the acting agent does not use Shared Workspace e.g. Where there is a change of agent or where the client dispenses with his agent altogether.

All appropriate communication must be processed through Shared Workspace (some correspondence can only be accepted in paper form).