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HMRC internal manual

Self Assessment Manual

HM Revenue & Customs
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Interest, penalties and surcharge: penalties: reapplying FAP after cancellation: current year minus 1 (CY-1) (Action Guide)

This guidance refers to tax returns received for 2009-10 and earlier. For further information regarding the new rules for the tax years 2010-11 and later, see SAM61200 onwards.

If you need to reapply a fixed penalty for the current year minus one (CY-1) follow steps 1 - 8 below

1. Create a miscellaneous penalty charge for £100 using function CREATE SUNDRY CHARGE
2. Complete the Penalty Determination form 394(IT/CT) for the customer, plus issuing office copy (and agent copy where appropriate). The 394(IT/CT) forms can be found on SEES
  The SEES form 394 has 5 buttons which can be selected on the Options page. These buttons are
  * [Incorrect Return]
  * [Incorrect Claim]
  * [Late return]
  * [Failure To Notify]
  * [Other]
  If selected, the first four boxes will pre-populate sections in the letter. The button for [Late Returns] will populate with information regarding tax geared penalties and the [Other] button can be used to issue a fixed automatic penalty
3. Add the following wording in the ‘Details of the Penalty’ free text box on form 394(IT/CT) (alternative text in brackets where issued to each partner in a partnership)
  ‘I did not receive your (partnership) tax return so you are liable to a penalty. Under section 8 / 8A (section 12AA(1)) of the Taxes Management Act 1970 you were obliged to send in a (partnership) tax return for the tax year ended 5th April YYYY but I did not receive it by the due date.
  As a result I am imposing this penalty on you under section 93(2) (section 93A(2)) of the Taxes Management Act 1970.’
4. Add the amount of £100 in the box headed ‘Penalty’ on the 394(IT/CT)
5. Prepare a covering letter to be issued with the customer’s copy of the 394(IT/CT) in accordance with EM5220
6. Include forms SA355 (pamphlet explaining fixed automatic penalties) and SA326(1) (appeal form) with the form 394(IT/CT)(customer copy) and covering letter
7. Also enclose a completed payslip (PS1(AZ) or (BZ) as appropriate) with the customer copy of the 394(IT/CT), covering letter and other enclosures
8. Issue the covering letter, form 394(IT/CT) and enclosures to the customer. Issue the agent copy of the 394(IT/CT) to the agent as appropriate
Retain the issuing office copy of the 394(IT/CT) in the Establishment File