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HMRC internal manual

Self Assessment Manual

Amend payment: trace payment: introduction

SA functions

There are two SA functions available for tracing payments:

  • TRACE NON-CHEQUE PAYMENT (used for all types of non-cheque payments (SAM3040) except cash or Postal Order)

These two functions can be used to locate most payments processed in Banking Operations. The payments that can be traced using these functions include non-SA payments and non-matched payments (SAM3050).

The two functions cannot be used to trace

  • Payments processed ‘today’ or on the previous working day
  • Payments transferred to SA from OAS
  • Network Unit payments, and

Function TRACE CHEQUE PAYMENT can only be used to locate a cheque payment if

  • Full cheque data was captured during processing through ARP

Banking Operations payment listings

SA payments can also be traced from lists that Banking Operations hold of the payments they have processed. These lists include payments processed by Banking Operations for all the Banking Operations systems and not just SA.

The type of Banking Operations processed payment determines which list or tracing source is used to locate a payment. The list or tracing source can be a paper or a microfiche list.

The source or list used for tracing the location of a payment processed by Banking Operations depends on the payment type and is as follows

Payment type Source of information
Cheque, Clerical Giro and Direct Credit payments ARP archive system
Bank Giro on Tape Microfiche Ascending value list (AVL) of Giro payments from the bank
BACS Microfiche AVL of BACS payments from the bank
Direct Debit Banking Operations prepared list of Direct Debit payments

BROCS and CT Pay & File functions

In addition, there are separate online functions available for tracing payments that have been allocated to

  • PAYE (the BROCS system), and
  • CT Pay and File

The two functions will not locate a payment posted in SA but can be used to eliminate the possibility of an SA payment straying into one of these two systems.