Statements: statement issue: qualifying financial transactions
Prior to December 2015, Periodic statements were produced in June and December, immediately prior to when a main payment was scheduled to be made however the issue of Periodic statements ended in December 2015. Alternatively a revised set of statement triggers will be used from that date.
The financial transactions that triggered a periodic statement up to December 2015 were
- A new credit which is either a transfer in from OAS, a PAYE reconciliation credit or a freestanding credit
Note: A payment is not a qualifying transaction and does not prompt the issue of a statement. However, a statement may be issued if only a part payment has been made because the balance that remains following a part payment can trigger a statement.
- Any amendment to a freestanding credit or balancing charge credit within a statement period
- Any amendment to a charge within the statement period, including amendment to a relevant due date, transfer to PAYE, remission, cancelled remission, formal and informal standover, informal discharge and cancelled informal discharge, where the due date of the charge is before, on or becoming due, within a specified number of days (usually 45 days) of the statement period end date
- Any charge with a creation date within this statement period that is due within this statement period or earlier, or within a specified number of days (usually 45) where the outstanding balance is more than £0.00
- Any late payment interest with a creation date within the statement period where the outstanding amount of late payment interest is greater than, or equal to, the de-minimus limit (currently £32)
Where none of the above transactions have occurred, a statement can still be issued in the following circumstances
- If there are no liabilities due within the specified time period but the outstanding account balance is greater than, or equal to, the de-minimus limit (currently £32) and the last statement issued was more than 45 days ago
Standard statements are normally produced in January, March, April, May, June, August, October, November and December, however this schedule is subject to change. The Statement Issue schedule can be found on the SA User Page under SA Business Calendars.
Statements are produced where:-
- There is a debt becoming due within 45 days and the debt has not been included on a previously issued statement
- There is a debt on the SA record and the debt has not been included in a previously issued statement and the debt is now due (the payment date is ‘today’ or earlier)
|1.||The debt must be £32 or more, not including interest (there is no upper limit)|
|2.||The statement would be less than 390 lines.|
|3.||The address is not RLS|
The financial transactions that will trigger a standard statement are
- There is a charge due now or becoming due of £32, or more, within 45 days which has not been included on a previous issued statement
- Where that charge, due now or becoming due within 45 days, has been included on a previously issued statement, but the amount payable has now increased. For example, a standover is released or a revenue amendment is made
- A late payment interest charge of more than £32 has been created since the last statement was issued
- An SA underpayment has been transferred to PAYE. (This does not include coded debts.)
Note: From June 2016, amendments to penalties are not triggers for the issue of a statement unless one or more of the above triggeres are also present