RA instructions: Format 2
Format 2 will show you the computer’s calculation of the repayment due. You will also be asked to complete certain fields as follows.
| Field | Notes and action required |
| STORE DRAFT? | Enter Y if you get one of the following advisory messages.
CASE IS NOT APPROPRIATE TO YOUR GRADE - STORE COMPUTATION AND PASS FILE TO RO
NO REPAYMENT IS DUE - STORE COMPUTATION AND PASS FILE TO RO | | OK? | Enter Y unless you notice that you have made an error in Format 1 in which case leave blank.
You cannot enter Y if you have already entered Y in STORE DRAFT? | | GO BACK? | Enter Y if you notice you have made an error in the amount of income or tax you entered in Format 1.
You cannot enter Y if you already entered Y in STORE DRAFT? or OK?
You must enter Y if you have not already entered Y in STORE DRAFT? or OK? | | ARE VOUCHERS TO BE RETURNED? | Enter Y if the claimant or agent has requested the return of the vouchers. You must not enter Y if you entered Y in STORE DRAFT? or GO BACK? | | Joint vouchers | If you are returning joint vouchers write on the back of each one
- the reference number
- the full name of the taxpayer for whom you are making the repayment
their share of the tax shown on the voucher (that is the amount you entered in the computation). All vouchers Complete a compliments slip (41-9) as follows and attach it to the vouchers. To claimant If you are returning the vouchers to the claimant address the 41-9 to the claimant at the same address as the payable order. To agent If you are returning vouchers to the agent
- check the agent’s address. You can accept it is correct if the same address is pre-printed on the agent’s current headed business notepaper
- if you can confirm the agent’s address is correct put it on the 41-9
if you cannot check the agent’s address, address the 41-9 to the claimant.Leave the vouchers in the file. They will be issued by the release officer.
In a District, if you see the advisory message REPT SUPP CASE - ENSURE PO IS ISSUED BY 5TH DAY OF MONTH mark the front of the file URGENT SUPPLEMENT.
Press SEND .