DMBM231190 - Annual Balance: Debt Pursuit Offices: Balance Operations
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Care and Accuracy
It is vital that you carry out Annual Balance operations carefully and accurately so that the national reconciliation may be achieved quickly. If you are asked by
- your Group Office, or
- Revenue Losses and Balance team, Debt Management Operational Support (DMOS), Shipley
to resolve errors or investigate a discrepancy
- deal with the matter urgently, and
- confirm by email that you have carried out the instructions.
You should also make sure that
- all figures are clear and distinct
- any doubtful figures have been checked (payment vouchers should be checked to the Book 3 sheet)
- all cases of missing vouchers have been reported to the Balance Co-ordinator
- there is a voucher for every entry in the accounting records
- all machine lists are filed and tagged in the appropriate Balance folder
- each machine list is headed in ink with a description of the items listed
- each machine list is totalled at the heading to make sure the machine has been cleared of previous entries
- all discrepancy instructions issued during the Account from Revenue Losses & Balance team, DMOS, Shipley have been carried out correctly.
When the operations are complete
- email the forms to your Group Office as in DMBM231600.