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HMRC internal manual

COTAX Manual

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HM Revenue & Customs
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Enquiries: CTSA enquiries: closing an enquiry: revenue amendments (Action Guide)

To prepare a revenue amendment to a company tax return following an enquiry for a CTSA AP, consider steps 1 - 11 below. The guide is presented as follows.

Appeals against jeopardy amendments Step 1
   
Manual closure notice with revenue amendment - updating COTAX Steps 2 - 8
Consequential amendments to returns for other periods Step 9
Preparing and issuing a revenue amendment manually Steps 10 - 11

Appeals against jeopardy amendments

1. If there is an open appeal against a jeopardy amendment to the company’s self assessment, you need to dispose of it when you make the revenue amendment.
   
  See COM71050 for guidance on how to do that.

Manual closure notice with revenue amendment - updating COTAX

If you need to manually issue a closure notice with revenue amendment, you must take the following actions on the same day to update COTAX with the amended figures.

2. Use function MRSC (Maintain Repay / Realloc Signals (Company)) to inhibit reallocations or repayments to or from any AP of the company.
   
3. Use function MAPS (Maintain AP Signals) to enter the enquiry ended date as today’s date.
4. Use RAMA option ‘prepare a revenue amendment’ and enter your figures on screen COT121N to reflect your amendments to the company’s return. Do not issue it, but store it as a draft.
5. Print the draft revenue amendment and use the figures to help you prepare your manual closure notice with revenue amendment.
6. Issue the manual closure notice with revenue amendment.
7. Use RAMA option ‘prepare a revenue amendment’ again to record the manual issue of a revenue amendment in the figures contained in your draft.
  * Select ‘record manual issue’ from the drop down menu for the ‘do you want to?’ field on screen COT121G.
  * Enter the date of issue as today’s date.
  * Where appropriate, deal with the penalty action dialog box at the end of RAMA which allows you to make, amend or inhibit any tax-related late-filing penalty determination based on the amended assessment.
8. When you have dealt with all the consequences of your enquiry, such as amending other returns as a result of your conclusions, use Function MRSC (Maintain Repay / Realloc Signals (Company)) to unset the inhibitions on reallocations or repayments to or from any AP of the company.

Consequential amendments to returns for other periods

9. If as a result of an enquiry you conclude that other returns made by the company which are not under enquiry need to be amended, use the ‘prepare a revenue amendment’ option in function RAMA to amend those returns.
   
  Enter your figures on screen COT121N to reflect your amendments to the company’s return.

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Preparing and issuing a revenue amendment manually

10. Wherever possible you should use COTAX to make the revenue amendment. If this is not possible, follow the guidance at COM23101 to prepare the revenue amendment manually.
   
11. At the first available opportunity, use function RAMA, ‘prepare a revenue amendment’ option, to enter the relevant details onto COTAX. You must:
  * enter the details of the revenue amendment you have issued manually
  * select ‘record manual Issue’ from the drop down menu for the ’do you want to?’ field on screen COT121G
  * enter the date of issue as the date the manual revenue amendment was issued.