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HMRC internal manual

COTAX Manual

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HM Revenue & Customs
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Repayments / reallocations: repayment / reallocations work lists: post repayment review list (PRPL)

This subject is presented as follows.

Purpose of the list
How often should the list be reviewed?
Who does what?
When are new entries added?
Reasons for entry
Sorting and filtering - Options and recommendations
The normal next action function
Automatic deletion
Manual deletion 

Purpose of the list

There are two versions of the Post Repayment Review List.

  • PRPL is the update version.
  • PRPV is the view only version.

This work list is available in responsible offices and in the CT Unit Cumbernauld. The purpose of the work list is to allow the Repayment / Reallocation Authoriser to review those cases selected for checking after the issue of the repayment.

How often should the list be reviewed?

The Repayment / Reallocation Authoriser should review it every two weeks when new cases are entered and deal with any entries immediately.

Who does what?

This list can only be dealt with by the Repayment/Reallocation Authoriser appointed by the senior office manager.

When are new entries added?

COTAX puts cases on the Post Repayment Review List every two weeks on a Wednesday.

Reasons for entry

COTAX automatically selects cases for retrospective security checking and puts them onto the Post Repayment Review List.

Sorting and filtering - Options and recommendations

Before you start to work cases, you may want to sort and filter the work list to make it more manageable. You can do that by using any of the criteria below. The criteria shown in bold are those you may find most useful when filtering the Post Repayment Review List.

  • Name.
  • AP end date.
  • B/F date.
  • B/F note.
  • Entry date.
  • Reallocation number.
  • Reference.
  • Repayment amount.
  • Repayment date.
  • Post repayment checks made.

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The normal next action function

The normal next action function is PRKR (Provide Risk Response).

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Automatic deletion

Cases are deleted from the work list periodically by Head Office. Offices are advised when their cases are to be removed.

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Manual deletion

You cannot delete cases manually from the Post Repayment Review List.

See:

  • COM126021 for a list of forms relevant to this subject
  • COM126011 for a list of functions to use in particular situations.