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HMRC internal manual

COTAX Manual

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HM Revenue & Customs
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Repayments / reallocations: repayment / reallocations work lists: repayments for authorisation list (RPAU)

This subject is presented as follows.

Purpose of the list
How often should the list be reviewed?
Who does what?
When are new entries added?
Reasons for entry
Sorting and filtering - Options and recommendations
The normal next action function
Automatic deletion
Manual deletion

Purpose of the list

There are two versions of the Repayments for Authorisation List.

  • RPAU is the update version.
  • RPAV is the view only version.

This work list is available to the CT Unit Cumbernauld. The purpose of the list is to allow the Repayment / Reallocation Authoriser to carry out a security review on cases selected by COTAX.

How often should the list be reviewed?

The Repayments for Authorisation List is an immediate action work list. The Repayment / Reallocation Authoriser should review it daily and deal with any entries immediately.

Who does what?

The list must be dealt with by the Repayment/Reallocation Authoriser.

When are new entries added?

Entries are added to the Reallocations for Authorisation List immediately when COTAX selects a case for security checking.

Reasons for entry

COTAX selects repayments made by the CT Unit Cumbernauld using function DREP (Direct Repayment) for security checking and puts them on the Repayments for Authorisation List.

Sorting and filtering - Options and recommendations

Before you start to work cases, you may want to sort and filter the work list to make it more manageable. You can do that by using any of the criteria below. The criteria shown in bold are those you may find most useful when filtering the Reallocations for Authorisation List.

  • File number.
  • Name.
  • Amount reallocated.
  • AP end date.
  • AP number.
  • B/F date.
  • B/F note.

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The normal next action function

The normal next action function is PRKR (Provide Risk Response).

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Automatic deletion

Cases are automatically deleted from the work list when any of the following apply.

  • The Repayment / Reallocation Authoriser authorises the repayment using function PRKR (Provide Risk Response).
  • The Repayment / Reallocation Authoriser stops the repayment using function PRKR.
  • The case is transferred to a new office. The case automatically appears on the new office work list.

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Manual deletion

You cannot manually delete a case from the work list.

See COM126011 for a list of functions to use in particular situations.