COM123010 - Repayments / reallocations: repayment cancellation: stop repayment

Sometimes you may need to stop the overnight processing of a repayment. You do this by using function SREP (Stop Repayments) before the cut off for processing of repayments, which is 4pm.

The cut off is normally the same day as the day the repayment is created, but it is 4pm the next working day if the repayment is created on a Saturday, Sunday or a Bank Holiday.

This function can only be used where the repayment status is:

  • risks apply - authorised
  • authorised automatically
  • awaiting manual issue

This function cannot be used for:

  • repayments with a status of risks apply - unauthorised. However, repayments with this status can be cancelled by the Repayment/Reallocation Authoriser using function PRKR
  • repayment of additional repayment interest
  • repayments created by Government Banking and Payments

The whole repayment is stopped in cases where the repayment is:

  • for more than one Accounting Periods (AP) which have been linked together and/or
  • made up of a combination of tax, interest and penalties

When function SREP has been used to stop a repayment:

  • the repayment is removed from the overnight processing request list and the issue of the payable order is stopped
  • the repayment postings in function VPPD (View Payments and Postings Details) are reversed
  • the repayment status is changed to ‘Repayment Stopped’
  • the repayment is posted to work list LOPD (Overpayments Review List)

Repayment Status

The Repayment Status indicates the current position of the repayment, as follows 

 

Meaning 

Status 

The repayment has been completed 

Created Automatically 

Created by Request 

Manual Repayment Issued 

Repayment Issued 

Or 

Risks Apply - Authorised 

The repayment is in the process of being made 

Authorised Automatically 

Awaiting Manual Issue 

Risks Apply - Unauthorised 

Or 

Transferred to Repayments 

The repayment has been cancelled or stopped 

BACS Repayment Cancelled 

Payable Order Cancelled 

Repayment Stopped 

Repayment Rejected by BACS 

Or 

Risks Apply - Rejected 

See COM123011 for a list of functions to use in particular situations.