The Children and Young People's Resettlement Fund: privacy notice
Privacy notice for the Children and Young People's Resettlement Fund.
The following is to explain your rights and give you the information you are entitled to under data protection legislation.
Note that this section only refers to your personal data (your name, address and anything that could be used to identify you personally, not the other contents of your Children and Young People’s Resettlement Fund application).
1. The identity of the data controller and contact details of our Data Protection Officer
The Department for Levelling Up, Housing and Communities (DLUHC) is a data controller for all Children and Young People’s Resettlement Fund related personal data collected with the relevant forms submitted to DLUHC, and the control and processing of Personal Data.
The Data Protection Officer can be contacted at dataprotection@levellingup.gov.uk.
2. Why we are collecting your personal data
Your personal data is being collected as an essential part of the Children and Young People’s Resettlement Fund bidding process, so that we can contact you regarding your bid and for monitoring purposes.
For example, we may get in touch to:
- remind you of the deadline if you have an application in progress close to the submission date
- collect feedback if you start but do not submit an application
We may also use it to contact you about matters specific to the Fund.
3. Legal basis for processing your personal data
The DLUHC will process all data according to the provisions of the Data Protection Act 2018 and the UK General Data Protection Regulation 2018 (UK GDPR) and all applicable laws and regulations relating to processing of Personal Data and privacy, including, where necessary, the guidance and codes of practice issued by the Information Commissioner and any other relevant data protection regulations (together “the Data Protection Legislation (as amended from time to time”)).
The Data Protection Legislation sets out when we are lawfully allowed to process your data.
The lawful basis that applies to this processing is Article 6 (1) (e) of the UK GDPR; that processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller. Data and contacts processing is necessary during the routine course of business of a government department.
4. With whom we will be sharing the data
As part of the process of selecting and monitoring the Children and Young People’s Resettlement Fund, DLUHC may share your personal data with relevant government departments which may include, but is not limited to:
- His Majesty’s Treasury (HMT)
- Department for Digital, Culture, Media and Sport (DCMS)
- Cabinet Office
- Home Office
- Foreign Commonwealth and Development Office (FCDO)
- Department for Education (DfE)
- Office of the Secretary of State for Scotland
- Office of the Secretary of State for Wales
- Northern Ireland Office
- Department for Business, Energy and Industrial Strategy (BEIS)
- Department for Environment, Food and Rural Affairs
DLUHC may share data with governmental departments in the devolved administrations (as part of the appraisal process and to offer other support or funding to applicants); and contractors where they are used for the assessment and monitoring and evaluation of Children and Young People’s Resettlement Fund projects. Their contract will set out what they are permitted to do with organisational data.
5. For how long we will keep the personal data, or criteria used to determine the retention period
If your bid is successful, your personal data will be held for up to 10 years from the closure of the bidding process. This will be dependent from whatever bidding round a community organisation receives funding. A community group receiving funding in January 2022 would have their data held until January 2032.
As part of the monitoring process, successful projects will be contacted regularly to ensure our records are up to date, both during and after project delivery subject to the timescales above.
If your bid is unsuccessful, we will retain your data until the end of the CYP programme (31 March 2025) and then it will be fully deleted and destroyed.
6. Your rights, for example, access, rectification, erasure
The data we are collecting is your personal data, and you have considerable say over what happens to it.
You have the right to:
a. know that we are using your personal data
b. see what data we have about you
c. ask to have your data corrected, and to ask how we check the information we hold is accurate
d. complain to the ICO (see below)
7. Sending data overseas
Your personal data will not be sent overseas.
8. Automated decision making
We will not use your data for any automated decision making.
9. Storage, security and data management
Your personal data will be stored in a secure government IT system. Where data is shared with third parties, as set out in section 4 above, we require third parties to respect the security of your data and to treat it in accordance with the law. All third parties are required to take appropriate security measures to protect your personal information in line with our policies.
10. Complaints and more information
If you are unhappy with the way the department is using your personal data, you can make a complaint.
You have a right to lodge a complaint with the independent Information Commissioner’s Office (ICO) if you think we are not handling your data fairly or in accordance with the law. You can also contact the ICO for independent advice about data protection, privacy and data sharing. The ICO’s contact details are provided below.
If you are not happy with how we are using your personal data, you should first contact dataprotection@levellingup.gov.uk.
If you are still not happy, or for independent advice about data protection, privacy and data sharing, you can contact:
The Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Telephone: 0303 123 1113 or 01625 545 745