Tell HM Revenue and Customs (HMRC) about a grant of an EMI option.
You must tell HMRC about a grant of an EMI option within 92 days of the date of the grant under schedule 5 Income Tax (Earnings and Pensions) Act 2003.
If you don’t tell HMRC about the grant within 92 days, you risk losing any tax benefits for you and your employee.
If there is a good reason why you’re late telling HMRC about the grant, you can make a reasonable excuse claim. If HMRC agree with your claim, you may still get the tax benefits.
Once you’ve submitted your notification, you’ll receive an acknowledgement to say that HMRC has received it. You must print this as it’s your proof you’ve sent a notification to HMRC. You won’t be able to view the details you entered again.
Register your scheme
You need to register your EMI scheme using the employment related securities ERS online service.
HMRC will give you a unique reference number for your scheme, within 5 days of registering.
When you have a unique reference number for your scheme you can follow the steps below.
Tell HMRC about the grant of options
For up to 30 employees
You can tell HMRC about a grant of options for up to 30 employees by either using the ERS online service or by sending an attachment.
To send an attachment, see the instructions for telling HMRC about a grant for more than 30 employees.
To use ERS online service, follow these steps:
- Login to HMRC online services
- Continue past the security message.
- Click on ‘Services you can use’ in the left-hand menu.
- Click on ‘PAYE for Employers’.
- At the bottom of the page on the right-hand side there is a section call ‘employment related securities’. Click on ‘EMI notifications’ and follow the on screen instructions.
For more than 30 employees
You must send an attachment to HMRC, you can do this by downloading the EMI notification template
To view and use the attachment you need to have Excel 2010 or later, or LibreOffice 3.5 or later. You can download LibreOffice for free.
Related forms and guidance
Guidance notes to help you fill in columns G, H, I and J on the EMI notification template are available.