Registers: becoming a custodian
Find out how to become the custodian of a register and what the role involves.
A custodian is someone who looks after a register. They’re recognised across government as being an expert on the data in the register.
Service teams need to be able to trust that the data in the register is current if they want to use it to build digital services. Knowing that there’s someone in charge of keeping this data up to date and accurate will let them know the register is reliable.
How to become a custodian
You must be appointed by your organisation to become a custodian.
This will happen after your organisation’s request for a register has been approved by Government Digital Service (GDS).
The request is usually made by the person who collects, manages or stores data for your organisation. Contact them if you’d like to be considered for the role of a custodian.
Becoming a custodian will help you keep your organisation’s data up to date.
You only publish data in one place if you use a register, which means you won’t need to update multiple lists and datasets whenever something changes.
To be a custodian, you must be:
- working in the department or agency that’s responsible for the data in the register
- familiar with the legislation or public task that supports the need for the register
- in a position where you can make changes to the register without help from anyone else in your organisation
- familiar with how the data is collected and updated by your organisation
- available to work with GDS to create the register
Being a custodian means you’re responsible for:
- making sure the information in the register is up to date and accurate
- making sure any updates to legislation or policy are reflected in the register
- agreeing a timescale with GDS for when you’ll update the register after legislation or policy changes
- responding to any feedback from your users and, where necessary, making changes to the register to meet their needs
- be in charge of unpublishing other lists that duplicate or contradict the data in the register
- maintain a process for updating the register
- make sure there’s someone in your organisation who can update the register in your absence
- make sure everyone in your organisation with access to the register update tool has had the necessary training