Guidance

How to complete the revenue funding data collection (RFDC)

Information for academy trusts about supplying ESFA with estimated pupil numbers.

Academy trusts need to provide us with estimated pupil numbers. We use these pupil numbers to determine the general annual grant (GAG).

Before you submit your estimated pupil numbers

We’ll send you a letter which provides guidance on:

  • how to submit your estimated pupil numbers
  • how we moderate estimated pupil numbers
  • how the estimated pupil numbers are used to determine funding allocations
  • what the process is for academies where the pupil number basis used for funding requires certain conditions to be met

We’ll also send you a list of the usernames for each academy in your trust. The passwords for each account will be sent via email to the registered user.

Only academies in scope for estimate funding will be included in the collection.

You can request for a new user to be set-up to access the portal.

If you are an existing user, you can also reset your password.

How to submit your estimated pupil numbers

Estimated pupil numbers for the 2020 to 2021 academic year must be submitted by midday on 18 October 2019 via the revenue funding data collection (RFDC) form.

The guidance for completing the RFDC form is included within the online form.

Further information

If we do not receive your estimated pupil numbers by 18 October 2019, your final budgets will be delayed.

Your estimated pupil numbers need to be reasonable and well-evidenced to be accepted.

Academies may be moved to lagged funding where the 2019 census numbers confirm that conditional funding clauses have been met.

If you have any questions about the RFDC process, contact us and include ‘RFDC query’ and the name of your academy trust in the subject line.

Timeline

Below is a timeline for collecting and confirming estimated pupil numbers for the 2020 to 2021 academic year:

Date ESFA Academy trust, academy or free school
30 September 2019 RFDC process launches N/A
18 October 2019 N/A Deadline to submit estimated pupil numbers
November 2019 to December 2020 Review estimated pupil numbers and make requests for further evidence Where appropriate, provide further evidence to support estimated pupil numbers
December 2019 Notify academies with conditional clauses to confirm whether the funding basis is census or estimates N/A
January 2020 Confirm estimated pupil numbers that will be used to determine funding allocations N/A
March 2020 Issue 2020 to 2021 academic year funding allocations Review 2020 to 2021 academic year funding allocations
Published 19 September 2019