Guidance

Crown Court Digital Case System training guides and videos

Guides and interactive videos for defence lawyers and prosecutors on using the Digital Case System to work on Crown Court cases online.

Published 29 January 2016
Last updated 22 July 2019 — see all updates

• From: HM Courts & Tribunals Service and Crown Prosecution Service

• Applies to: England and Wales

Quick reference guides:

Register, log in and find a case

• Register, log in and find a case (PDF, 991KB, 4 pages)

Manage account details

• Manage account details (PDF, 706KB, 3 pages)

Create a case

• Create a case (PDF, 1.02MB, 5 pages)

Create a case video

Give or ask for access to a case

• Give or ask for access to a case (PDF, 1020KB, 4 pages)

Adding a defence domain video
Inviting a defence advocate video

Ingest a bundle into a case

• Ingest a bundle into a case (PDF, 732KB, 3 pages)

Ingest a bundle into a case video

Manage the digital file cover

• Manage the digital file cover (PDF, 998KB, 5 pages)

Memoranda: leave notes and messages

• Memoranda: leave notes and messages (PDF, 695KB, 3 pages)

Manage the index and upload documents

• Manage the index and upload documents (PDF, 1MB, 8 pages)

Manage the structure of a case

• Manage the structure of a case (PDF, 772KB, 5 pages)

Redact and add hyperlinks in documents

• Redact and add hyperlinks in documents (PDF, 923KB, 5 pages)

Link cases

• Link cases (PDF, 678KB, 3 pages)

Download the index and bundle

• Download a copy of the index and bundle (PDF, 840KB, 5 pages)

Search within a case

• Search within a case (PDF, 744KB, 2 pages)

Navigate a digital case file

• Navigate a digital case file (PDF, 991KB, 3 pages)

Navigate on a page

• Navigate on a page (PDF, 669KB, 2 pages)

Additional review tools

• Additional review tools (PDF, 1.09MB, 3 pages)

Direct a court to a page

• Direct the court to a page (PDF, 678KB, 2 pages)

Download and upload documents in the review pane

• Download and upload documents in the review pane (PDF, 766KB, 2 pages)

Working with notes in a digital case file

• Working with notes in a digital case file (PDF, 1.06MB, 7 pages)

Adding notes video

Record of Case Activity (ROCA)

• Record of Case Activity (ROCA) (PDF, 851KB, 4 pages)

Legal Aid Agency reports

• Legal Aid Agency reports (simple reports showing non-private sections and documents) (PDF, 575KB, 2 pages)

Manage the indictment

• Manage the indictment (PDF, 816KB, 3 pages)

Manage the plea and trial preparation hearing (PTPH) form

• Manage the plea and trial preparation hearing (PTPH) form (PDF, 374KB, 4 pages)

• PTPH2 – The new form, a guide for practitioners July 2019 (PDF, 3.82MB, 28 pages)

• Crynodeb o'r newidiadau i fersiwn DCS ffurflen PTPH2 (PDF, 126KB, 3 pages)

• Summary of changes to the DCS version of the PTPH form July 2019 (PDF, 110KB, 3 pages)

Splitting a case

• Splitting a case (PDF, 1010KB, 5 pages)

Splitting a case video

Merging cases

• Merging cases (PDF, 924KB, 5 pages)

Notifications

• Notifications (PDF, 759KB, 1 page)

Working with defence access restrictions

• Working with defence access restrictions (PDF, 1.11MB, 10 pages)

Uploading to restricted sections video

Digital Case System to Crown Prosecution Service two-way interface

• Digital Case System to CPS two-way interface (PDF, 904KB, 7 pages)

Changing a case to multi-handed

• Changing a case to multi-handed (PDF, 712KB, 3 pages)

Published 29 January 2016
Last updated 22 July 2019 + show all updates

1. 22 July 2019 Updated PTPH2 guide and Welsh summary uploaded.
2. 15 July 2019 Updated attachments 15.7.19
3. 7 September 2018 Multi-hander roll-out complete. Reference to roll-out removed.
4. 6 August 2018 Updated videos added.
5. 19 July 2018 Training guides updates and videos removed.
6. 14 August 2017 QRG notifications document published.
7. 4 August 2017 Add body worn video footage information
8. 27 April 2017 Digital Case System to CPS two-way interface guide updated.
9. 20 January 2017 Additional training video added
10. 5 October 2016 Update to Digital Case System to Crown Prosecution Service two-way interface guide
11. 5 May 2016 Updates to 14 of the user guides
12. 28 April 2016 Added DCS to CPS two-way interface and DCS standard file structure guidance documents
13. 29 January 2016 First published.