Guidance

Crown Court Digital Case System training guides and videos

Guides and interactive videos for defence lawyers and prosecutors on using the Digital Case System to work on Crown Court cases online.

• From: HM Courts & Tribunals Service and Crown Prosecution Service
• Published: 29 January 2016
• Last updated: 21 January 2021, see all updates

• Applies to: Wales and England

Quick reference guides:

Register, log in and find a case

• Register, log in and find a case (PDF, 991KB, 4 pages)

Manage account details

• Manage account details (PDF, 706KB, 3 pages)

Create a case

• Create a case (PDF, 1.02MB, 5 pages) Create a case video

Give or ask for access to a case

• Give or ask for access to a case (PDF, 337KB, 4 pages) Adding a defence domain video
  Inviting a defence advocate video

Ingest a bundle into a case

• Ingest a bundle into a case (PDF, 852KB, 3 pages)

Manage the digital file cover

• Manage the digital file cover (PDF, 998KB, 5 pages)

Memoranda: leave notes and messages

• Memoranda: leave notes and messages (PDF, 695KB, 3 pages)

Manage the index and upload documents

• Manage the index and upload documents (PDF, 504KB, 10 pages)

Manage the structure of a case

• Manage the structure of a case (PDF, 772KB, 5 pages)

Redact and add hyperlinks in documents

• Redact and add hyperlinks in documents (PDF, 923KB, 5 pages)

Link cases

• Link cases (PDF, 678KB, 3 pages)

Download the index and bundle

• Download a copy of the index and bundle (PDF, 355KB, 5 pages)

Search within a case

• Search within a case (PDF, 744KB, 2 pages)

Navigate a digital case file

• Navigate a digital case file (PDF, 991KB, 3 pages)

Navigate on a page

• Navigate on a page (PDF, 669KB, 2 pages)

Additional review tools

• Additional review tools (PDF, 1.09MB, 3 pages)

Direct a court to a page

• Direct the court to a page (PDF, 678KB, 2 pages)

Download and upload documents in the review pane

• Download and upload documents in the review pane (PDF, 766KB, 2 pages)

Working with notes in a digital case file

• Working with notes in a digital case file (PDF, 1.06MB, 7 pages)
  Adding notes video

Record of Case Activity (ROCA)

• Record of Case Activity (ROCA) (PDF, 851KB, 4 pages)

Legal Aid Agency reports

• Legal Aid Agency reports (simple reports showing non-private sections and documents) (PDF, 575KB, 2 pages)

Manage the indictment

• Manage the indictment (PDF, 816KB, 3 pages)

Manage the plea and trial preparation hearing (PTPH) form

Manage the plea and trial preparation hearing (PTPH) form video

• PTPH2 – The new form, a guide for practitioners July 2019 (PDF, 3.82MB, 28 pages)
• Crynodeb o'r newidiadau i fersiwn DCS ffurflen PTPH2 (PDF, 126KB, 3 pages)
• Summary of changes to the DCS version of the PTPH form July 2019 (PDF, 110KB, 3 pages)

Splitting a case

• Splitting a case (PDF, 1010KB, 5 pages)
  Splitting a case video

Merging cases

• Merging cases (PDF, 924KB, 5 pages)

Notifications

• Notifications (PDF, 759KB, 1 page)

Working with defence access restrictions

• Working with defence access restrictions (PDF, 1.11MB, 10 pages) Uploading to restricted sections video

Digital Case System to Crown Prosecution Service two-way interface

• Digital Case System to CPS two-way interface (PDF, 904KB, 7 pages)

Changing a case to multi-handed

• Changing a case to multi-handed (PDF, 712KB, 3 pages)

Published 29 January 2016
Last updated 21 January 2021 + show all updates

1. 21 January 2021

   Updated Give or ask for access to a case pdf

2. 28 November 2019

   Revised guide for ingesting a bundle into a case. Video guide removed.

3. 21 November 2019

   Guidance for ingesting a bunde into a case amended

4. 20 November 2019

   Guide for ingesting a bundle into a file updated.

5. 25 September 2019

   Download a copy of the index and bundle guide updated

6. 18 September 2019

   Manage the index and upload documents guide amended.

7. 19 August 2019

   Manage the plea and trial preparation hearing (PTPH) form link changed to YouTube video

8. 22 July 2019

   Updated PTPH2 guide and Welsh summary uploaded.

9. 15 July 2019

   Updated attachments 15.7.19

10. 7 September 2018

    Multi-hander roll-out complete. Reference to roll-out removed.

11. 6 August 2018

    Updated videos added.

12. 19 July 2018

    Training guides updates and videos removed.

13. 14 August 2017

    QRG notifications document published.

14. 4 August 2017

    Add body worn video footage information

15. 27 April 2017

    Digital Case System to CPS two-way interface guide updated.

16. 20 January 2017

    Additional training video added

17. 5 October 2016

    Update to Digital Case System to Crown Prosecution Service two-way interface guide

18. 5 May 2016

    Updates to 14 of the user guides

19. 28 April 2016

    Added DCS to CPS two-way interface and DCS standard file structure guidance documents

20. 29 January 2016

    First published.