GOV.UK
Guidance
Crown Court Digital Case System training guides and videos
- From:
- HM Courts & Tribunals Service, Crown Prosecution Service, and Legal Aid Agency
- Published:
- 29 January 2016
- Last updated:
- 14 August 2017, see all updates
- Applies to:
- England and Wales
Guides and interactive videos for defence lawyers and prosecutors on using the Digital Case System to work on Crown Court cases online.
Introduction
You can use the Crown Court Digital Case System to access, prepare and present information on a case.
You will be able to share information with court staff, the judge and the prosecution or defence, and collaborate on documents and the bundle.
You will need a cjsm email account and training to use the system.
Check the quick reference guides and interactive training videos, below, if you have any other problems.
Register, log in and find a case
- Register, log in and find a case (PDF, 776KB, 6 pages)
Manage account details
-
Manage account details (PDF, 617KB, 5 pages)
Give or ask for access to a case
-
Give or ask for access to a case (PDF, 1000KB, 6 pages)
Upload multiple documents
- Upload multiple documents (PDF, 383KB, 2 pages)
Manage the digital file cover
-
Manage the digital file cover (PDF, 712KB, 5 pages)
Memoranda: leave notes and messages
-
Memoranda: leave notes and messages (PDF, 460KB, 3 pages)
Manage the index and upload documents
-
Manage the index and upload documents (PDF, 806KB, 7 pages)
Manage the structure of a case
-
Manage the structure of a case (PDF, 288KB, 5 pages)
Redact and add hyperlinks in documents
-
Redact and add hyperlinks in documents (PDF, 716KB, 6 pages)
Link cases
-
Link cases (PDF, 438KB, 3 pages)
Download the index and bundle
-
Download a copy of the index and bundle (PDF, 806KB, 6 pages)
Search within a case
-
Search within a case (PDF, 665KB, 3 pages)
Navigate a digital case file
-
Navigate the digital case file (PDF, 677KB, 4 pages)
Navigate on a page
-
Navigate on a review page (PDF, 569KB, 3 pages)
Viewing Body Worn Video Footage on Evidence.com
- Viewing Body Worn Video Footage on Evidence.com (PDF, 593KB, 2 pages)
Additional review tools
-
Additional review tools (PDF, 429KB, 3 pages)
Direct a court to a page
-
Direct the court to a page (PDF, 606KB, 3 pages)
Download and upload documents in the review pane
-
Download and upload documents in the review pane (PDF, 695KB, 3 pages)
-
Download and upload documents in the review pane (training video)
Create notes in a digital case file
-
Create notes in the digital case file (PDF, 1.19MB, 8 pages)
Legal Aid Agency reports
- Legal Aid Agency reports (simple reports showing non-private sections and documents) (PDF, 557KB, 4 pages)
Manage the indictment
- Manage the indictment (PDF, 383KB, 3 pages)
Manage the plea and trial preparation hearing (PTPH) form
- Manage the plea and trial preparation hearing (PTPH) form (PDF, 638KB, 6 pages)
Digital Case System to Crown Prosecution Service two-way interface
-
Digital Case System to CPS two-way interface (PDF, 304KB, 4 pages)
Digital Case System standard file structure
- Digital Case System standard file structure (PDF, 162KB, 4 pages)
Record of Case Activity (ROCA)
- Record of Case Activity (ROCA) (PDF, 606KB, 4 pages)
Notifications
- QRG notifications (PDF, 834KB, 1 page)
Help and support
For more help, contact the Digital Case System support team.
Email: crimeitsupport@hmcts.gsi.gov.uk
(Monday to Friday, 8:30am to 5:30pm)
Give us a brief description of the issue and if it’s with the training or live site. Include your name, phone number, location and when you want to be contacted.
Document information
Published: 29 January 2016
Updated: 14 August 2017
- QRG notifications document published.
- Add body worn video footage information
- Digital Case System to CPS two-way interface guide updated.
- Additional training video added
- Update to Digital Case System to Crown Prosecution Service two-way interface guide
- Updates to 14 of the user guides
- Added DCS to CPS two-way interface and DCS standard file structure guidance documents
- First published.