Guidance

Crown Court Digital Case System training guides and videos

• From: HM Courts & Tribunals Service, Crown Prosecution Service, and Legal Aid Agency
• Published: 29 January 2016
• Last updated: 14 August 2017, see all updates
• Applies to: England and Wales

Guides and interactive videos for defence lawyers and prosecutors on using the Digital Case System to work on Crown Court cases online.

Introduction

You can use the Crown Court Digital Case System to access, prepare and present information on a case.

• Training website
• Crown Court Digital Case System

You will be able to share information with court staff, the judge and the prosecution or defence, and collaborate on documents and the bundle.

You will need a cjsm email account and training to use the system.

Check the quick reference guides and interactive training videos, below, if you have any other problems.

Register, log in and find a case

• Register, log in and find a case (PDF, 776KB, 6 pages)

Manage account details

• Manage account details (PDF, 617KB, 5 pages)

• Manage account details (training video)

Give or ask for access to a case

• Give or ask for access to a case (PDF, 1000KB, 6 pages)

• Give or ask for access to a case (training video)

Upload multiple documents

• Upload multiple documents (PDF, 383KB, 2 pages)

Manage the digital file cover

• Manage the digital file cover (PDF, 712KB, 5 pages)

• Manage the digital file cover (training video)

Memoranda: leave notes and messages

• Memoranda: leave notes and messages (PDF, 460KB, 3 pages)

• Memoranda: leave notes and messages (training video)

Manage the index and upload documents

• Manage the index and upload documents (PDF, 806KB, 7 pages)

• Manage the index and upload documents (training video)

Manage the structure of a case

• Manage the structure of a case (PDF, 288KB, 5 pages)

• Manage sections within a case (training video)

Redact and add hyperlinks in documents

• Redact and add hyperlinks in documents (PDF, 716KB, 6 pages)

• Redact and add hyperlinks in documents (training video)

Link cases

• Link cases (PDF, 438KB, 3 pages)

• Link cases (training video)

Download the index and bundle

• Download a copy of the index and bundle (PDF, 806KB, 6 pages)

• Download the index and bundle (training video)

Search within a case

• Search within a case (PDF, 665KB, 3 pages)

• Search within a case (training video)

Navigate a digital case file

• Navigate the digital case file (PDF, 677KB, 4 pages)

• Navigate the digital case file (training video)

Navigate on a page

• Navigate on a review page (PDF, 569KB, 3 pages)

• Navigate on a page (training video)

Viewing Body Worn Video Footage on Evidence.com

• Viewing Body Worn Video Footage on Evidence.com (MS Word Document, 545KB)

Additional review tools

• Additional review tools (PDF, 429KB, 3 pages)

• Additional review tools (training video)

Direct a court to a page

• Direct the court to a page (PDF, 606KB, 3 pages)

• Direct the court to a page (training video)

Download and upload documents in the review pane

• Download and upload documents in the review pane (PDF, 695KB, 3 pages)

• Download and upload documents in the review pane (training video)

Create notes in a digital case file

• Create notes in the digital case file (PDF, 1.19MB, 8 pages)

• Create notes in the digital case file (training video)

Legal Aid Agency reports

• Legal Aid Agency reports (simple reports showing non-private sections and documents) (PDF, 557KB, 4 pages)

Manage the indictment

• Manage the indictment (PDF, 383KB, 3 pages)

Manage the plea and trial preparation hearing (PTPH) form

• Manage the plea and trial preparation hearing (PTPH) form (PDF, 638KB, 6 pages)

Digital Case System to Crown Prosecution Service two-way interface

• Digital Case System to CPS two-way interface (PDF, 304KB, 4 pages)

• Send to CPS Button Tutorial (training video)

Digital Case System standard file structure

• Digital Case System standard file structure (PDF, 162KB, 4 pages)

Record of Case Activity (ROCA)

• Record of Case Activity (ROCA) (PDF, 606KB, 4 pages)

Notifications

• QRG notifications (PDF, 834KB, 1 page)

Help and support

For more help, contact the Digital Case System support team.

Email: crimeitsupport@hmcts.gsi.gov.uk
(Monday to Friday, 8:30am to 5:30pm)

Give us a brief description of the issue and if it’s with the training or live site. Include your name, phone number, location and when you want to be contacted.

Document information

Published: 29 January 2016

Updated: 14 August 2017

+ full page history

1. 14 August 2017 QRG notifications document published.
2. 4 August 2017 Add body worn video footage information
3. 27 April 2017 Digital Case System to CPS two-way interface guide updated.
4. 20 January 2017 Additional training video added
5. 5 October 2016 Update to Digital Case System to Crown Prosecution Service two-way interface guide
6. 5 May 2016 Updates to 14 of the user guides
7. 28 April 2016 Added DCS to CPS two-way interface and DCS standard file structure guidance documents
8. 29 January 2016 First published.

From: HM Courts & Tribunals Service Crown Prosecution Service Legal Aid Agency