Guidance

Apply to claim the school milk subsidy - milk consumed before 1 August 2017

How to register to become a claimant for subsidised milk products for schools.

This guidance is for milk consumed before 1 August 2017

Different guidance applies for milk consumed from 1 August 2017

Trader number

Before you can apply to become a school milk subsidy claimant, you’ll need to register with the Rural Payments Agency (RPA) and get a trader number from them.

To register with RPA call 03000 200 301.

Apply to become an approved school milk subsidy claimant

Once you have a trader number, you can apply to RPA to become an approved school milk subsidy claimant by completing and returning SCM/1 Application for approval to claim subsidy (PDF, 49KB, 1 page) .

The form must be signed by a senior manager who will be responsible for the claims made.

Once you’ve been approved as a claimant, RPA will write to you with details of how to make your claim.

You will then be able to claim for your subsidy using form SCM/5 Application for school milk subsidy (PDF, 77.4KB, 2 pages) .

Information you must supply

When your application is approved, RPA will send you a form to complete and return. You will need this to supply details of your claim periods and sample signatures of the members of your organisation who are authorised to make claims.

As part of your claim you’ll also need to send RPA a full list of the names, addresses and pupil numbers for all the schools you’re representing. School List Template 2014 to 2015 (XLSM, 43.3KB)

Your responsibility

Your status as an approved claimant may be suspended or withdrawn if scheme rules are broken.

It will be your responsibility as a claimant to make sure that you and the schools you are acting for understand the scheme and what they have to do to comply with the rules.

Further information

If you’re not sure about the rules on distributing the subsidised products or the paperwork involved, contact RPA.

Email: trader@rpa.gsi.gov.uk

Telephone: 03300 416 500

Fax: 03300 416 501

School Milk Subsidy Team
Rural Payments Agency
Lancaster House
Hampshire Court
Newcastle Upon Tyne
NE4 7YH

Relevant regulations

Regulation (EU) No 1308/2013 of the European Parliament and of the Council - Articles 22, 26 to 28, and 217

Council Regulation (EU) No 1370/2013 - Article 6.

Commission Regulation (EC) No 657/2008 laying down detailed rules for applying Council Regulation (EC) No 1234/2007 as regards Community aid for supplying milk and certain milk products to pupils in educational establishments

The Milk and Milk Products (Pupils in Educational Establishments) (England) Regulations 2008 No. 2072 as amended by the Single Common Market Organisation (Consequential Amendments) Regulations 2013 No. 3235

The School Milk (Wales) Regulations 2008 No. 2141 (W. 190) as amended by the School Milk (Wales) (Amendment) Regulations 2009 No. 108 (W.21) and by the Single Common Market Organisation (Consequential Amendments) (Wales) Regulations 2013 No. 3270 (W. 320)

The Milk and Milk Products (Pupils in Educational Establishments) (Scotland) Regulations 2001 No. 162 as amended by the Milk and Milk Products (Pupils in Educational Establishments) (Scotland) (Amendment) Regulations 2011/82 and by the Single Common Market Organisation (Consequential Amendments) Regulations 2013/3235

Published 31 March 2014
Last updated 26 May 2015 + show all updates
  1. Removed out of date registration form.
  2. First published.