Guidance

Technology Sector mailing list privacy notice

Published 13 February 2019

1. Your data

1.1 Purpose

The purpose(s) for which we are processing your personal data is to communicate recent announcements from the UK Government that we think will be of interest to technology start ups and scale ups.

1.2 The data

We will process the following personal data:

• name

• email

• job title (sometimes)

• organisation (sometimes)

1.3 Legal basis of processing

The legal basis for processing your personal data is that processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the data controller. In this case that is to provide leadership and information from the Department for Digital, Culture, Media and Sport (DCMS) to technology professionals and the wider technology sector.

1.4 Recipients

Your data will be shared with our IT supplier who provides mailing list management services. As your personal data will be stored on our IT infrastructure it will also be shared with our data processors who provide email, and document management and storage services. These services include Google and Mailchimp.

1.5 Retention

Your personal data will be kept by us for the duration of the communications programme run by the Department for Digital, Culture, Media and Sport and deleted once the programme comes to an end, or if you indicate that you no longer want to be involved or receive communications.

2. Your rights

You have the right to request information about how your personal data are processed, and to request a copy of that personal data.

You have the right to request that any inaccuracies in your personal data are rectified without delay.

You have the right to request that any incomplete personal data are completed, including by means of a supplementary statement.

You have the right to request that your personal data are erased if there is no longer a justification for them to be processed.

You have the right in certain circumstances (for example, where accuracy is contested) to request that the processing of your personal data is restricted.

You have the right to object to the processing of your personal data where it is processed for direct marketing purposes.

You have the right to object to the processing of your personal data.

3. International transfers

As your personal data is stored on our IT infrastructure, and shared with our data processors, it may be transferred and stored securely outside the European Union. Where that is the case it will be subject to equivalent legal protection through the use of Model Contract Clauses.

As your data will be shared with our IT supplier who provides mailing list management services, it may be transferred and stored securely outside the European Union. Where that is the case it will be subject to equivalent legal protection through the supplier’s membership of the Privacy Shield scheme.

4. Complaints

If you consider that your personal data has been misused or mishandled, you may make a complaint to the Information Commissioner, who is an independent regulator. The Information Commissioner can be contacted at:

Information Commissioner’s Office,

Wycliffe House,

Water Lane,

Wilmslow,

Cheshire,

SK9 5AF

Telephone: 0303 123 1113

Email: casework@ico.org.uk

Any complaint to the Information Commissioner is without prejudice to your right to seek redress through the courts.

5. Contact details

The data controller for your personal data is the Department for Digital, Culture, Media and Sport. The contact details for the data controller are:

Department for Digital, Culture, Media and Sport,

100 Parliament Street,

London,

SW1A 2NP

Telephone: 020 7211 6000

Email: dcmsdataprotection@culture.gov.uk