FOI release

SIA reprographics and print contracts

Published 13 December 2022

© Crown copyright 2022

This publication is licensed under the terms of the Open Government Licence v3.0 except where otherwise stated. To view this licence, visit nationalarchives.gov.uk/doc/open-government-licence/version/3 or write to the Information Policy Team, The National Archives, Kew, London TW9 4DU, or email: psi@nationalarchives.gov.uk.

Where we have identified any third party copyright information you will need to obtain permission from the copyright holders concerned.

This publication is available at https://www.gov.uk/government/publications/sia-reprographics-and-print-contracts/sia-reprographics-and-print-contracts

1. Request

I would be grateful if you would provide details of your current contract covering reprographics/print arrangements under the Freedom of Information Act as follows.

  1. Number of MFDs (multi-functional devices) and photocopiers at the Security Industry Authority.
  2. Name of incumbent.
  3. Start/end date of contract (if expired, when do you expect to revisit the marketplace).
  4. Details of any extension options.
  5. What framework / route to market used.
  6. Number of regular/desktop printers (in addition to the above).
  7. Is there a support contract on the above? If yes, please state start/end date.
  8. Do you have a print room?
  9. If yes: name of supplier, number of devices and start/end date of contract, also details of any extension options.
  10. Total annual print/copy volumes (including if applicable your print room) for (a) mono (b) colour.
  11. What print software do you run?
  12. Your total annual spend on print.
  13. Name of the person responsible for the running of MFDs and, if applicable, your print room.

2. Response

I can confirm that the SIA does hold the information you have requested. Please see the answers to your questions below.

  1. The SIA has 2 multi-functional devices (MFDs).
  2. The name of the incumbent is XMA Limited.
  3. The start date of the contract was 2 March 2022 and the initial end date of the lease agreement is February 2023.
  4. The extension options for the contract are to February 2024, with a date TBA.
  5. CCS framework.
  6. Zero.
  7. Original contract date is 1 May 2022 and the end date is the same as item 3.
  8. Yes, but this is run internally.
  9. Not applicable.
  10. This SIA does not record this information and therefore does not hold it.
  11. SafeCom
  12. We have not had a full year of print services yet, however, our contractual, one year lease agreement estimate is £9,423.04.
  13. The ICT department

[Reference: FOI 0372]

Back to top