Guidance

Record retention and disposition schedules

The Ministry of Justice uses Record Retention and Disposition Schedules (RRDS) to manage its compliance with the Public Records Acts.

Documents

What to keep

Human resources RRDS

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MoJ headquarters RRDS

County Court RRDS

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Magistrates court RRDS

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Crown Court RRDS

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Employment appeal tribunal RRDS

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Employment tribunal RRDS

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Legal Aid Agency RRDS

Parole Board RRDS

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Health, Education and Social Care Chamber RRDS

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Ministry of Justice and HM Courts and Tribunals Service Finance RRDS

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GRC Tribunals RRDS

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Gender Recognition Panel RRDS

Court of Appeal, civil division RRDS

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Commercial and contract management directorate RRDS

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Office of the Public Guardian RRDS

Judicial Conduct Investigations office RRDS

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Civil Justice Council RRDS

Family Justice Council RRDS

Estates RRDS

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Language services RRDS

Private Office RRDS

Fees Office (RCJ) RRDS

Judicial Office RRDS

Court Funds Office RRDS

Sentencing Council RRDS

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HMCTS Governance and Assurance RRDS

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Details

Ministry of Justice (MOJ) information is kept for three reasons:

  • Historical reasons: certain information will form MoJ’s archive - documenting what happened and why. This usually includes important decisions about the organisation, major decisions of policy, primary legislation, samples of court and prison records, and often the information created by or around senior figures in the department.

  • Statutory reasons: MOJ is required to keep certain pieces of information for specified periods of time by law - such as HR records, information about your buildings and finance records.

  • Personal or team reference, or essential business use: MOJ needs to refer to it in the future to do its job effectively.

The What to Keep guide identifies what a record is, where to save it and when it can be deleted.

Published 15 December 2014
Last updated 21 August 2020 + show all updates
  1. HMCTS Governance and Assurance RRDS and Sentencing Council RRDS published.

  2. New RRDS documents published

  3. Presidents’ Support Offices and Language Services RRDS's published.

  4. Estates RRDS published.

  5. New records published.

  6. Judicial Conduct Investigations office RRDS published.

  7. Office of the Public Guardian RRDS published.

  8. New RRDS's published.

  9. What to keep guide updated.

  10. Solution Delivery Operations RRD, Internal Audit and Assurance RRD, Criminal Injuries Compensation Appeals Panel CICAP RRD and Ecclesiastical Appointments Office RRD added to page.

  11. MOJ and HMCTS finance, GRC Tribunals and Health, Education and Social Care Chamber RRDS's published.

  12. Legal Aid Agency, Private Office Directorate and Parole Board RRDS's published.

  13. NOMS and HMPS RRDS document added

  14. All RRDS' replaced and 3 new ones added

  15. First published.