FOI release

FOI - Expenses and Payments

Updated 6 February 2026

Applies to England and Wales

FOI/534792 Thank you for your email, received on 21 June 2025, in which you requested information from the office of the Pubs Code Adjudicator (PCA) under the Freedom of Information Act 2000 (FOIA 2000).    

The Freedom of Information Act 2000  entitles you to:   

• know whether the information you have requested is held by the PCA; and
• be provided with that information, subject to any exemptions in FOIA 2000 which may apply.

Your email of 21 June 2025 requested the following information:   

 Information on late payment  

 This is a request under FOIA for details of instances in which Pubs Code Adjudicator (including, where applicable, any agencies, bodies, or units for which it is ultimately responsible for supplier payments) has failed to pay its suppliers on time, thereby causing liabilities for late payment compensation and/or interest on late payments to be incurred for the public purse.  

As the Government has made clear, late payment remains a significant issue for business and a drag on the UK economy as a whole. It is clear that, despite what the law says, many suppliers have not received timely payment or the interest and compensation for late payment to which they are entitled by statute.  

Public authorities must keep information on payment in order to comply with their legal obligations, and there is a public interest in ensuring both compliance and that unpaid interest and compensation is recovered from public authorities. If proper records are kept as they ought to be, then information in this respect ought readily to be available.  

The information requested below is not confidential, and its disclosure under FOIA is not capable of adversely affecting any party’s commercial interests. This is because this request is aimed at data about late payment liabilities that have in fact arisen: the disclosure of this data cannot cause any additional liability to arise. We therefore do not anticipate any reasonable grounds for refusing this request.  

In any event, there is strong public interest in transparency about these matters. Relevant factors in this respect include: enhancing public understanding and scrutiny of issues of significant importance to stewardship of the public purse and to economic growth; facilitating an informed debate about compliance by your authority with its contractual obligations and with Government policy; helping businesses that suffer from late payment (many of which are small and medium-sized enterprises), and encouraging improvements in payment practices by public authorities such as yours.  

Request   

With the above points in mind, we request under FOIA that you provide, (preferably in Microsoft Excel or an equivalent machine-readable format) the following information in respect of suppliers which were not paid in within 30 days for the period starting 1 April 2019 to the date of this request:  

1. Supplier Name
2. Invoice Date
3. Gross Invoice Value
4. Payment Date
5. Late Payment Compensation or Interest Paid (if any)

Clarification:  

We reiterate that this request:  

• Â  Â is limited to information which should (if proper records are kept) be readily available from a purchase ledger system and should therefore be possible to retrieve without any difficulty and without imposing any significant burden;
• Â  Â relates to organisations (not individuals) who are entitled to be paid out of public funds for public services, and we do not require the disclosure of any personal information of any individual person;
• Â  Â does not require the disclosure of any confidential information or information to the production of which there could be any other lawful objection.

Compliance Assistance:  

While we do not anticipate any grounds on which the requested information can lawfully be withheld, we nonetheless remind you of your duty under section 16 of FOIA to advise and assist requesters.  

If you consider that it may be impracticable to provide all the requested information within the statutory timescales, then we shall be pleased to discuss with you the reasons for this, and to see what steps may reasonably be taken in order the address these.  

For example, we would be content to receive the information in several parts, in another convenient format (such as that which you may already have), or to prioritise (such as by the provision of greater value items, or by date).  

If there be any other steps which you think could reasonably assist in providing the information, or refining the request, then please let me know.  

I can confirm that the office of the PCA does hold information relevant to your request.   

In respect of the information within the scope of your request, I have listed the number of single late payments by Supplier, Invoice date, Gross Invoice amount and payment date by financial year in the attached Excel spreadsheet. I can also confirm the PCA did not pay interest on any of the late payments.  

If you do not believe that the office of the PCA has provided an appropriate response to your request, as set out above, you are entitled to ask for an internal review. Internal review requests should be submitted within two months of the date of receipt of the response to your original request and should be made in writing, quoting the above reference, to office@pubscodeadjudicator.gov.uk or the PCA registered address:   

 4th Floor  

23, Stephenson Street, 

Birmingham 

B2 4BJ  

If you are not content with the outcome of the internal review, you have the right to apply directly to the Information Commissioner for a decision. The Information Commissioner can be contacted at: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.