Guidance

Privacy Notice for the Lord Holmes Review

Published 27 August 2018

The Lord Holmes Review (LHR) is part of the Centre for Public Appointments’ Diversity Action Plan. Led by the Lord Holmes of Richmond MBE (with secretariat from Cabinet Office), the LHR aims to explore:

• why people with a disability are underrepresented at all stages of the public appointment process
• what barriers the application process for public appointments presents to people with a disability
• what steps might be taken to improve the application process
• whether people with disabilities report this disability when they apply for public appointments, and if not, why not.

This notice sets out how we will use your personal data, and your rights. It is made under Articles 13 and/or 14 of the General Data Protection Regulation (GDPR).

Your data

Purpose

The purpose for which we are processing your personal data is to conduct a call for evidence. This will include:

• asking respondents to complete an anonymous survey (using an online tool, or by providing answers to us direct if that is preferred)
• inviting individuals to volunteer for interviews and workshops about their experiences of the public appointments system

The data

Where individuals provide their opinions by a means other than the anonymous online survey portal, or where individuals volunteer to participate in interviews or workshops, we will process the following personal data:

• name
• address
• email address
• telephone numbers
• opinions
• health information

We will also collect any personal data that you volunteer in the free-text boxes of the survey platform, although we will remove any personally-identifying information as quickly as practicable.

Legal basis of processing

The legal basis for processing your personal data is it is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the data controller. In this case, that is conducting a review of the experience of disabled persons applying for public appointments, to improve processes and encourage more disabled applicants.

Sensitive personal data is personal data revealing:

• racial or ethnic origin
• political opinions
• religious or philosophical beliefs
• trade union membership,
• the processing of genetic data, biometric data for the purpose of uniquely identifying a natural person
• data concerning health
• data concerning a natural person’s sex life or sexual orientation

The legal basis for processing any sensitive personal data you volunteer is that it is necessary for reasons of substantial public interest for the exercise of a function of the Crown, a minister of the Crown, or a government department, or the exercise of a function conferred on a person by an enactment. In this case, that is conducting a review of the experience of disabled persons applying for public appointments to improve processes and encourage more disabled applicants.

Recipients

Your personal data will be shared by us with our IT supplier who provides an online survey platform (if you submit responses that way).

We will publish collated quantitative data from yes/no questions and some anonymised quotes from the free-text boxes.

As your personal data will be stored on our IT infrastructure it will also be shared with our data processors who provide email, and document management and storage services.

Retention

Your personal data will be kept by us for three years after which it will be either anonymised or destroyed.

Your rights

You have the right to:

• request information about how your personal data are processed, and to request a copy of that personal data
• request that any inaccuracies in your personal data are rectified without delay
• request that any incomplete personal data are completed, including by means of a supplementary statement
• request that your personal data are erased if there is no longer a justification for them to be processed
• in certain circumstances (for example, where accuracy is contested) to request that the processing of your personal data is restricted
• object to the processing of your personal data where it is processed for direct marketing purposes
• object to the processing of your personal data

International transfers

Any data submitted to our online survey portal will be retained in the European Economic Area.

As your personal data is also stored on our IT infrastructure, and shared with our data processors, it may be transferred and stored securely outside the European Union. Where that is the case, it will be subject to equivalent legal protection through the use of Model Contract Clauses.

Contact details

The data controller for your personal data is the Cabinet Office. The contact details for the data controller are:

Cabinet Office
70 Whitehall
London
SW1A 2AS

Public Enquiries: Online Contact Form

The Data Protection Officer provides independent advice and monitoring of Cabinet Office’s use of personal information.

The contact details for the data controller’s Data Protection Officer are: dpo@cabinetoffice.gov.uk

Complaints

If you consider that your personal data has been misused or mishandled, you may make a complaint to the Information Commissioner, who is an independent regulator. The Information Commissioner can be contacted at:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Telephone: 0303 123 1113
casework@ico.org.uk

Any complaint to the Information Commissioner is without prejudice to your right to seek redress through the courts.