Guidance

Privacy notice for the Grenfell Tower Inquiry Sponsorship Team

Published 3 December 2018

© Crown copyright 2018

This publication is licensed under the terms of the Open Government Licence v3.0 except where otherwise stated. To view this licence, visit nationalarchives.gov.uk/doc/open-government-licence/version/3 or write to the Information Policy Team, The National Archives, Kew, London TW9 4DU, or email: psi@nationalarchives.gov.uk.

Where we have identified any third party copyright information you will need to obtain permission from the copyright holders concerned.

This publication is available at https://www.gov.uk/government/publications/privacy-notice-for-the-grenfell-tower-inquiry-sponsorship-team/privacy-notice-for-the-grenfell-tower-inquiry-sponsorship-team

1. Your data

1.1 Purpose

The purpose for which we are processing your personal data is to consider your appointment as a panel member to the Grenfell Tower Inquiry.

1.2 The data

We will collect, store and use the following personal data:

  • name
  • job title
  • employer detail
  • background information on previous work and experience
  • education and organisations you are or have previously been associated with

We will also collect, store and use the following special categories of more sensitive personal information on:

  • your race
  • ethnicity
  • political opinions
  • religion
  • philosophical beliefs
  • trade union membership

Where the personal data has not been obtained from you

Where the personal data has not been obtained from you, it has been obtained from public sources, including LinkedIn.

The legal basis for processing your personal data is that it is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the data controller. In this case, it is the responsibility of the sponsoring Minister to the Grenfell Tower Inquiry to appoint panel members to the inquiry.

Special category data is sensitive personal data that includes information about your racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetics, biometrics (where used for ID purposes), health, sex life or sexual orientation. We may process your special category data and information relating to criminal convictions or offences where it:

  • relates to personal data which has been manifestly made public by you

and/or

  • it is substantially in the public interest to do so and necessary for the exercise of a function of a government department. In this case, that is the appointment of panel members to the inquiry.

1.4 Storage and sharing

As your personal data will be stored on our IT infrastructure, it will be shared with our data processors who provide email, and document management and storage services.

1.5 Retention

Your personal data will be kept by us until the conclusion of the Grenfell Tower Inquiry.

2. Your rights

You have the right:

  • to request information about how your personal data are processed, and to request a copy of that personal data
  • to request that any inaccuracies in your personal data are rectified without delay
  • to request that any incomplete personal data are completed, including by means of a supplementary statement
  • to request that your personal data are erased if there is no longer a justification for them to be processed
  • in certain circumstances (for example, where accuracy is contested), to request that the processing of your personal data is restricted
  • to object to the processing of your personal data where it is processed for direct marketing purposes
  • to object to the processing of your personal data

3. International transfers

As your personal data is stored on our IT infrastructure and shared with our data processors, it may be transferred and stored securely outside the European Union. Where that is the case, it will be subject to equivalent legal protection through the use of Model Contract Clauses.

Data shared with LinkedIn may be transferred and stored securely outside the European Union. Where that is the case, it will be subject to equivalent legal protection through the use of Privacy Shield and/or Model Contract Clauses.

4. Complaints

If you consider that your personal data has been misused or mishandled, you may make a complaint to the Information Commissioner, who is an independent regulator. The Information Commissioner can be contacted at:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Telephone: 0303 123 1113
casework@ico.org.uk

Any complaint to the Information Commissioner is without prejudice to your right to seek redress through the courts.

5. Contact details

The data controller for your personal data is the Cabinet Office. The contact details for the data controller are:

Cabinet Office
70 Whitehall
London
SW1A 2AS

Telephone: 0207 276 1234
publiccorrespondence@cabinetoffice.gov.uk

The contact details for the data controller’s Data Protection Officer are:

Stephen Jones
Data Protection Officer
Cabinet Office
70 Whitehall
London
SW1A 2AS

dpo@cabinetoffice.gov.uk

The Data Protection Officer provides independent advice and monitoring of Cabinet Office’s use of personal information.

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