Guidance

Privacy notice for Police Area Returning Officers (PARO) recruitment

Published 19 February 2019

© Crown copyright 2019

This publication is licensed under the terms of the Open Government Licence v3.0 except where otherwise stated. To view this licence, visit nationalarchives.gov.uk/doc/open-government-licence/version/3 or write to the Information Policy Team, The National Archives, Kew, London TW9 4DU, or email: psi@nationalarchives.gov.uk.

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This publication is available at https://www.gov.uk/government/publications/privacy-notice-for-police-area-returning-officers-paro-recruitment/privacy-notice-for-police-area-returning-officers-paro-recruitment

1. Your data

1.1 Purpose

The purpose for which we are processing your personal data is to recruit Police Area Returning Officers (PAROs) in advance of the Police (Fire) and Crime Commissioner (PCC) elections May 2020. We will use the data to invite expressions of interest, and to evaluate and select appointees from applicants.

1.2 The data

We will process the following personal data:

  • name
  • job title
  • tasks undertaken
  • contact details
  • other details included in curriculum vitae or cover letter, such as memberships in professional organisations

The legal basis for processing your personal data is that it is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the data controller. In this case that is the Cabinet Office’s responsibility for electoral law and policy.

1.4 Recipients

Your personal data will be shared by us with the Home Office, who will be assisting us in the recruitment, and with the Electoral Commission.

As your personal data will be stored on our IT infrastructure it will also be shared with our data processors who provide email, and document management and storage services.

1.5 Retention

The information provided will be retained for 5 years. This is in order for us to prepare for the next round of PCC elections which will take place in 2024.

2. Your rights

You have the right:

  • to object to the processing of your personal data
  • to request information about how your personal data are processed, and to request a copy of that personal data
  • to request that any inaccuracies in your personal data are rectified without delay
  • to request that any incomplete personal data are completed, including by means of a supplementary statement
  • to request that your personal data are erased if there is no longer a justification for them to be processed
  • in certain circumstances (for example, where accuracy is contested), to request that the processing of your personal data is restricted
  • to object to the processing of your personal data where it is processed for direct marketing purposes

3. International transfers

As your personal data is stored on our IT infrastructure, and shared with our data processors, it may be transferred and stored securely outside the European Union. Where that is the case it will be subject to equivalent legal protection through the use of Model Contract Clauses.

4. Complaints

If you consider that your personal data has been misused or mishandled, you may make a complaint to the Information Commissioner, who is an independent regulator. The Information Commissioner can be contacted at:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Telephone: 0303 123 1113
casework@ico.org.uk

Any complaint to the Information Commissioner is without prejudice to your right to seek redress through the courts.

5. Contact details

The data controller for your personal data is the Cabinet Office. The contact details for the data controller are:

Cabinet Office
70 Whitehall
London
SW1A 2AS

Telephone: 0207 276 1234

Public Enquiries: Contact Form

The Data Protection Officer provides independent advice and monitoring of Cabinet Office’s use of personal information.

The contact details for the data controller’s Data Protection Officer are: dpo@cabinetoffice.gov.uk

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