Guidance

Privacy Notice for Cabinet Office Intranet

Published 13 June 2019

© Crown copyright 2019

This publication is licensed under the terms of the Open Government Licence v3.0 except where otherwise stated. To view this licence, visit nationalarchives.gov.uk/doc/open-government-licence/version/3 or write to the Information Policy Team, The National Archives, Kew, London TW9 4DU, or email: psi@nationalarchives.gov.uk.

Where we have identified any third party copyright information you will need to obtain permission from the copyright holders concerned.

This publication is available at https://www.gov.uk/government/publications/privacy-notice-for-cabinet-office-intranet/privacy-notice-for-cabinet-office-intranet

This notice sets out how we will use your personal data, and your rights. It is made under Articles 13 and/or 14 of the General Data Protection Regulation (GDPR).

1. Your data

1.1 Purpose

The purpose for which we are processing your personal data is to provide a staff intranet that includes news, articles, blogs, guidance and senior leader organograms. Some of this content may include personal data.

1.2 The data

We will process any of the following personal data: name, telephone number, email address, location, job title, team, opinions (if provided), photographs or video (if provided), and in relation to blogs or similar articles we may process sensitive personal information where that is volunteered.

Sensitive personal data is personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, and the processing of genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person’s sex life or sexual orientation.

The legal basis for processing your personal data is:

Where you are required to publish material as a requirement of your job:

  • it is necessary for the performance of a contract to which you are a party, which in this case is your employment contract.

Where you are providing material voluntarily, such as in staff blogs:

  • because you consent to us doing so

The legal basis for processing your sensitive personal data is:

  • because you consent to us doing so

1.4 Recipients

Your personal data will be shared by us with all staff members who have access to the intranet. It will also be shared with our IT suppliers who provide hosting services.

1.5 Retention

Personal data is retained in the live service whilst the individual remains a member of staff if applicable to the senior leader organogram.

Staff news and blogs remain on the service as long as they are of use to staff members after the individual has left unless requested to be removed.

1.6 Where personal data have not been obtained from you

Your personal data were obtained by us from your line manager or another employee.

2. Your rights

You have the right to request information about how your personal data are processed, and to request a copy of that personal data.

You have the right to request that any inaccuracies in your personal data are rectified without delay.

You have the right to request that any incomplete personal data are completed, including by means of a supplementary statement.

You have the right to request that your personal data are erased if there is no longer a justification for them to be processed.

You have the right in certain circumstances (for example, where accuracy is contested) to request that the processing of your personal data is restricted.

You have the right to object to the processing of your personal data where it is processed for direct marketing purposes.

Where the personal data is processed on the basis of consent:

You have the right to withdraw consent to the processing of your personal data at any time.

You have the right to request a copy of any personal data you have provided, and for this to be provided in a structured, commonly used and machine-readable format.

3. International transfers

All data is stored within the European Economic Area.

4. Contact details

The data controller for your personal data is the Cabinet Office.

The contact details for the data controller are:

Cabinet Office
70 Whitehall
London SW1A 2AS
0207 276 1234
publiccorrespondence@cabinetoffice.gov.uk.

The contact details for the data controller’s Data Protection Officer are:

Stephen Jones
Data Protection Officer
Cabinet Office
70 Whitehall
London SW1A 2AS
dpo@cabinetoffice.gov.uk.

The Data Protection Officer provides independent advice and monitoring of Cabinet Office’s use of personal information.

5. Complaints

If you consider that your personal data has been misused or mishandled, you may make a complaint to the Information Commissioner, who is an independent regulator.

The Information Commissioner can be contacted at:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF
0303 123 1113
casework@ico.org.uk

Any complaint to the Information Commissioner is without prejudice to your right to seek redress through the courts.

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