Transparency data

Privacy information: key stage 4 and 5 and adult education

Details of the personal date the Department for Education (DfE) processes for learners in key stage 4 (KS4), key stage 5 (KS5) and adult learners.

Applies to England



This document details what personal data DfE processes about learners in the following age groups:

  • key stage 4 (KS4) - when learners are aged 14 to 16 years old in years 10 and 11
  • key stage 5 (KS5) - often called ‘college’ or ‘sixth form’, when learners are 16 to 18 years old
  • adult learners - when learners are aged over 16 years old. This includes apprentices

This includes pupils and learners in schools and academies, as well as learners in hospital schools, alternative provision or who are home educated.

See the DfE Personal information charter for more on the standards you can expect when we collect, hold or use your personal information.

See also our privacy notices for:

Published 3 October 2023
Last updated 10 January 2024 + show all updates
  1. Updated retention periods for Deeds and DfE’s databases in 'How long we keep your data'. Added details about the Programme for International Student Assessment (PISA). Privacy information was updated in ‘Using your data to improve the well-being of children in England’ to include details about children's data. Updated the data collected in 'Contacting us to make an enquiry or complaint'.

  2. First published.