Planning Casework Unit: privacy notice
Published 29 May 2018
© Crown copyright 2018
This publication is licensed under the terms of the Open Government Licence v3.0 except where otherwise stated. To view this licence, visit nationalarchives.gov.uk/doc/open-government-licence/version/3 or write to the Information Policy Team, The National Archives, Kew, London TW9 4DU, or email: psi@nationalarchives.gov.uk.
Where we have identified any third party copyright information you will need to obtain permission from the copyright holders concerned.
This publication is available at https://www.gov.uk/government/publications/planning-casework-unit-privacy-notice/planning-casework-unit-privacy-notice
The following is to explain your rights and give you the information you are entitled to under the Data Protection Act 2018.
1. The identity and contact details of MHCLG and our data protection officer
The Ministry of Housing, Communities and Local Government (MHCLG) is the data controller. The Data Protection Officer can be contacted at dataprotection@communities.gov.uk.
2. Why we are collecting the data
Your personal data may be used to inform ministers’ duty of deciding certain planning applications or appeals; and our duty of processing certain planning decisions on behalf of ministers.
3. Legal basis for processing the data
Data protection legislation sets out when we are lawfully allowed to process your data. The lawful basis that applies to this processing is the Data Protection Act 2018, which states that, as a government department, MHCLG may process personal data as necessary for the effective performance of a task carried out in the public interest.
4. With whom we will be sharing the data
Where necessary the data will be shared with other government departments where decisions are being made jointly.
5. For how long we will keep the personal data, or criteria used to determine the retention period
Your personal data will be held for as long as is necessary for processing. It will generally be deleted after 5 years.
6. Your rights, e.g. access, rectification, erasure
The data we are collecting is your personal data, and you have rights that affect what happens to it. You have the right to:
a. know that we are using your personal data
b. see what data we have about you
c. ask to have your data corrected, and to ask how we check the information we hold is accurate
d. ask to have your data deleted
e. complain to the ICO (see below)
In some circumstances you may also have the right to withdraw your consent to us having or using your data, to have all data about you deleted, or to object to particularly types of use of your data. We will tell you when these rights apply.
7. Automated decision making
We will not use your data for any automated decision making.
8. Storage, security and data management
Your personal data will be stored in a secure government IT system.
9. Complaints and more information
When we ask you for information, we will keep to the law, including the Data Protection Act 1998 and new legislation coming into force.
If you are unhappy with the way the department has acted, you can make a complaint.
If you are not happy with how we are using your personal data, you should first contact dataprotection@communities.gov.uk.
If you are still not happy, or for independent advice about data protection, privacy and data sharing, you can contact:
The Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Telephone: 0303 123 1113 or 01625 545 745