Guidance

Plan for Neighbourhoods: privacy notice for Regeneration Plan submissions form

Published 9 June 2025

This privacy notice explains your rights and gives you the information you are entitled to under UK data protection legislation.

It only refers to your personal data (for example, your name, address and anything that could be used to identify you or others personally), not the other contents of your Plan for Neighbourhoods programme documentation.

The identity of the data controller and contact details of our data protection officer   

The Ministry of Housing, Communities and Local Government (MHCLG) is the data controller for all Plan for Neighbourhoods programme-related personal data collected with the relevant forms submitted to MHCLG, and the control and processing of personal data.

The data protection officer can be contacted at dataprotection@communities.gov.uk.

What personal data we are collecting and why  

Neighbourhood Boards have been designated responsibility for submitting the Regeneration Plan for their place to MHCLG for assessment and agreement prior to the release of programme delivery funding.

As part of the Regeneration Plan assessment process for the Plan for Neighbourhoods programme, we will be collecting the following data from Neighbourhood Boards:

• The name, role and contact details of the person/s submitting the Regeneration Plan information to us (personal data)
• Information about those with which the Neighbourhood Boards has engaged when developing the Regeneration Plan, which could include names, roles, organisation details and interests of participating community groups, businesses or other organisations (personal data)
• Organograms and further high-level information about staff and teams at local authorities and other organisations who will be managing the delivery of Plan for Neighbourhoods programmes (personal data)

Your personal data is being collected as an essential part of the Plan for Neighbourhoods programme delivery, so that we can contact you regarding your Regeneration Plan, assess whether we are content to agree that your Regeneration Plan is in line with the programme’s published guidance, and for monitoring purposes.

For example, we may get in touch to:

• discuss your Regeneration Plan and any supporting documentation
• ask for further information
• confirm that we are content to agree your Regeneration Plan
• confirm the monitoring arrangements for the fund
• request monitoring data

We may also use it to contact you about matters specific to the programme.

Lawful basis for processing the data 

The Ministry of Housing, Communities and Local Government (MHCLG) will process all data according to the provisions of the Data Protection Act 2018 and the UK General Data Protection Regulation 2018 (UK GDPR) and all applicable laws and regulations relating to processing of Personal Data and privacy, including, where necessary, the guidance and codes of practice issued by the Information Commissioner and any other relevant data protection regulations (together “the Data Protection Legislation (as amended from time to time)”).

The Data Protection Legislation sets out when we are lawfully allowed to process your data.

The lawful basis that applies to this processing is Article 6 (1) (e) of the UK GDPR, that:

• processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller
• data being processed belongs to business contacts processed during the routine course of business of a government department

Sharing your personal data

As part of the process of assessment and monitoring of the Plan for Neighbourhoods fund, MHCLG will share your personal data with relevant government departments or their arm’s-length bodies, including:

• Prime Minister’s Office 10 Downing Street
• Cabinet Office
• Department for Business & Trade
• Department for Culture, Media and Sport
• Department for Education
• Department for Energy Security & Net Zero
• Department for Environment, Food & Rural Affairs
• Department for Science, Innovation & Technology
• Department for Transport
• Department for Work & Pensions
• Department for Health & Social Care
• HM Treasury
• Home Office
• Ministry of Defence
• Ministry of Justice
• Northern Ireland Office
• Scotland Office
• Wales Office

Depending on the location of your neighbourhood, MHCLG may share data with the following devolved governments, and their agencies and public bodies, as part of the process of assessment and monitoring:

• Northern Ireland Executive

• The Scottish Government

• Welsh Government

We may also share data with contractors for the purposes of assessment, monitoring and evaluation, in which case their contract will set out what they are permitted to do with the data.

How long we will keep your personal data

Your personal data will be held for up to 7 years from closure of the fund in March 2036.

We will continue to hold your personal data before this time so that we are able to contact you in order to monitor the progress of the fund and to evaluate the Plan for Neighbourhoods programme.

As part of the monitoring process, we will contact you regularly to ensure our records are up to date.

Your rights

The data we are collecting is your personal data, and you have rights that affect what happens to it. You have the right to:

• know that we are using your personal data
• see what data we have about you
• ask to have your data corrected, and to ask how we check the information we hold is accurate
• complain to the ICO

In some circumstances you may also have the right to withdraw your consent to us having or using your data, to have all data about you deleted, or to object to particularly types of use of your data. We will tell you when these rights apply.

Sending data overseas

Your personal data will not be sent overseas.

Automated decision making

We will not use your data for any automated decision making.

Storage, security and data management

Your personal data will be stored in a secure government IT system, built and maintained by MHCLG’s Funding Service. Where data is shared with third parties, as set out in section ‘Sharing your personal data’ above, we require third parties to respect the security of your data and to treat it in accordance with the law. All third parties are required to take appropriate security measures to protect your personal information in line with our policies.

Complaints and more information

When we ask you for information, we will keep to the law, including the Data Protection Act 2018 and UK General Data Protection Regulation.

If you are unhappy with the way the department has acted, you can make a complaint.

If you want to make a Subject Access Request, another request in relation to your rights, or if you are not happy with how we are using your personal data, you should first contact dataprotection@communities.gov.uk

If you are still not happy, or for independent advice about data protection, privacy and data sharing, you can contact the Information Commissioner’s Office:

The Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow, Cheshire
SK9 5AF

Telephone: 0303 123 1113 or 01625 545 745