Guidance

Lord Ferrers Awards 2023

Updated 6 July 2023

Applies to England and Wales

Introduction

The Lord Ferrers Awards recognise outstanding contributions to volunteering in policing. Awarded annually, the Lord Ferrers Awards are open to a wide range of policing volunteers across 12 individual and team categories this year.

A panel of judges will select a winner and runner-up from each category on the basis that they meet the following criteria for the first 11 categories:

A high-quality piece of work: the nomination demonstrates effectiveness, creativity, well planned work and that the person or team nominated played a leading role in its design, implementation or delivery.

A measurable impact: the nomination demonstrates how the person or team have achieved and sustained a measurable impact for the benefit of policing or communities.

Inspiring contribution: the nomination demonstrates a positive and inspiring contribution to others within policing.

A panel of judges will select a winner and runner-up on the basis that they meet the following criteria for the Longevity Award:

High-quality pieces of work: the nomination demonstrates effectiveness, creativity, well planned work and that the person nominated played a leading role in its design, implementation or delivery of work over the course of their volunteering service.

A measurable impact: the nomination demonstrates how the person has achieved and sustained a measurable impact for the benefit of policing or communities over the course of their volunteering service.

Inspiring continued contribution: the nomination demonstrates a positive and inspiring contribution to others within policing over the course of their volunteering service of 30 years or more.

The full list of award categories is set out below:

Award Category	Description
Ferrers Special Constabulary – Individual Award	Open to individual Special Constables who have demonstrated a sustained and significant contribution to policing and/or their communities.
Ferrers Special Constabulary – Team Award	Open to teams of Special Constables who have demonstrated a sustained and significant contribution to policing and/or their communities.
Police Support Volunteer – Individual Award	Open to individual Police Support Volunteers who have demonstrated a significant and sustained contribution to policing and/or their communities.
Police Support Volunteer – Team Award	Open to teams of Police Support Volunteers who have worked together to make a significant and sustained contribution to policing and/or their communities.
Volunteer Police Cadet – Individual Award	Open to individual Volunteer Police Cadets who have demonstrated a significant and sustained contribution to Youth Led Social Action in support of policing and/or their communities.
Volunteer Police Cadet – Team Award	Open to teams of Volunteer Police Cadets who have worked together to make a significant and sustained contribution to Youth Led Social Action in support of policing and/or their communities.
Employer Supported Policing Award	Open to all organisations that support their local police force through facilitating their employees to volunteer in policing.
Leadership Award	Open to individual Special Constables, Police Support Volunteers and Volunteer Police Cadet Leaders who have demonstrated a significant and sustained contribution to leadership.
Innovation Award – Individual or Team	Open to Special Constables, Police Support Volunteers, Volunteer Police Cadets or any other volunteer involved in policing. The award recognises innovative contributions volunteers have made in support of policing and/or their communities.
Office of the Police and Crime Commissioner (OPCC) Volunteer – Individual or Team	Open to OPCC volunteers who have demonstrated a significant and sustained contribution to policing and/or their communities.
Volunteering in Partnership Award – Individual or Team	Open to Special Constables, Police Support Volunteers, Volunteer Police Cadets or any other volunteer involved in policing. This award recognises volunteers who have demonstrated a significant and positive contribution to working with others in partnership for the benefit of their communities.
Longevity Award – Individual Award	Open to Special Constables, Police Support Volunteers, Volunteer Police Cadets or any other volunteer involved in policing. This award recognises volunteers who have demonstrated a longstanding and an exceptional contribution to policing and/or their communities over the course of their volunteering service of 30 years or more.

Submitting the nomination form

The nomination form for all award categories can be found online at:

https://www.homeofficesurveys.homeoffice.gov.uk/s/EIIHN6/

Guidance for completion is as follows:

• all sections of the form must be completed, or the nomination will not be shortlisted.
• the selection panel will not consider self-nominations from individuals or teams.
• persons nominating individuals or teams can make a maximum of one nomination per application. You may make more than one nomination using separate forms.
• for team nominations, please only nominate up to five team members. Where the team is larger than five, please detail a maximum of five members to represent the team.
• we are unable to shortlist nominations where extra hours or bravery are the sole case for nomination as these are recognised by other awards.
• please structure your nomination using the STAR format:
  • situation - the situation(s) your nominee dealt with
  • task - the task(s) your nominee was given to do
  • action - the action(s) your nominee took
  • result - what happened as a result of your nominee’s action and what was learnt
• please provide as much detail as possible on what your nominee has done, their achievements and impact within the word count.

If you have any queries or are unable to submit an online application, please email LordFerrersAward@homeoffice.gov.uk for more information.

Nominations close at 11:59pm on 16 July 2023. We cannot accept late nominations.

Awards timetable and ceremony details

7 June 2023	Nominations open
16 July 2023	Nominations close
Mid-late July 2023	Shortlisting
Mid August 2023	Selection panel (finalists in each category will then be invited the ceremony)
Mid October 2023	Awards ceremony

Only winners and runners up will be invited to the ceremony, along with a senior representative from their force. In the Employer Supported Policing category, representatives from both the force and the employer will be invited in order that their contribution can be recognised jointly. Nominees will only find out if they have won at the ceremony itself.

Winners and runners up will receive further information on the ceremony in due course, including the number of guest places that will be available.

Data Protection

The Home Office is only allowed to process your data where there is a lawful basis for doing so. The lawful basis for processing is UK GDPR Article 6, 1a consent. By signing the nomination form, you are providing your consent for us to process your data for the purposes we outline below.

You can withdraw your consent at any time by writing to us at LordFerrersAward@homeoffice.gov.uk.

In order for us to help you with your enquiry we may need to record details of your case. These details may contain your personal data, specifically your contact details and those of the individual(s) you are nominating as are submitted to us on this form. Any personal information that you provide will be treated in confidence and only used in connection with the Lord Ferrers Awards.

These will be stored securely throughout the nomination process and only accessed by those directly connected with the process. This may include sharing details with nominated officers. All personal information collected in connection with this year’s Lord Ferrers Awards will be securely destroyed after a period of 12 months following the ceremony in October 2023.

More information about the ways in which the Home Office may use your personal information, including the purposes for which we use it, the legal basis, and who your information may be shared with.

Requesting access to your personal data

You have the right to request access to the personal information the Home Office holds about you.

Other rights

In certain circumstances you have the right to:

1. object to and restrict the use of your personal information, or to ask to have your data deleted, or corrected.
2. (where you have explicitly consented to the use of your personal data and that is the lawful basis for processing) you have the right to withdraw your consent to the processing of your data and the right to data portability (where processing is carried out by automated means).

Questions about personal data

If you have any questions or concerns about the collection, use or disclosure of your personal information, including how to ask for your personal information, please contact the Home Office.

Reporting a concern

When we process your information we will comply with the law, including data protection legislation. Should you feel that your data is being processed in breach of data protection law or other legislation, you can report your concern to our Data Protection Officer using the contact details provided above, or contact the Information Commissioner’s Office at:

Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Telephone: 08456 30 60 60 or 01625 54 57 45

Fax: 01625 524510

You can also visit Information Commissioner’s Office.

Further information

If you would like more information you should email us at info.access@homeoffice.gov.uk.

Or write to us at:

Information Rights Team
Home Office
Lower Ground Floor, Seacole Building
2 Marsham Street
London
SW1P 4DF

The Home Office has a data protection officer who can be contacted by email or phone: dpo@homeoffice.gov.uk, telephone: 020 7035 6999

Or write to:

Office of the DPO
Home Office
Peel Building
2 Marsham Street
London
SW1P 4DF