Guidance

IPA Senior Responsible Officer Database privacy notice

Published 7 March 2019

© Crown copyright 2019

This publication is licensed under the terms of the Open Government Licence v3.0 except where otherwise stated. To view this licence, visit nationalarchives.gov.uk/doc/open-government-licence/version/3 or write to the Information Policy Team, The National Archives, Kew, London TW9 4DU, or email: psi@nationalarchives.gov.uk.

Where we have identified any third party copyright information you will need to obtain permission from the copyright holders concerned.

This publication is available at https://www.gov.uk/government/publications/ipa-senior-responsible-officer-database-privacy-notice/ipa-senior-responsible-officer-database-privacy-notice

1. Your data

1.1 Purpose

The Infrastructure and Projects Authority (IPA) are the government’s centre of expertise for infrastructure and major projects. The purpose for which we are processing your personal data is to maintain a database of all Senior Responsible Officers (SROs), Project Directors (PDs), Single Points of Contact (SPOCs) for government projects covered by the Government Major Project Portfolio and the Early Development Pool. We use the database to maintain contact with major programmes, and to support cross government project and programmes.

1.2 The data

We will process the following personal data:

  • name
  • rank (MoD only)
  • role
  • employer
  • work email address
  • work phone number

The legal basis for processing your personal data is:

  • it is necessary for the performance of a contract to which you are a party i.e. where your contract of employment means that you are in one of the roles listed above
  • processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the data controller. In this case that is the oversight of government’s major projects or programmes

1.4 Recipients

Your personal data will be shared by us within the IPA. It will also be shared with our cloud IT supplier who provides spreadsheet services.

As your personal data will be stored on our IT infrastructure it will also be shared with our data processors who provide email, and document management and storage services.

1.5 Retention

Your personal data will be kept by us as long as you remain in your post.

Where personal data have not been obtained from you

Your personal data were obtained by us from your employer.

2. Your rights

You have the right:

  • to request information about how your personal data are processed, and to request a copy of that personal data
  • to request that any inaccuracies in your personal data are rectified without delay
  • to request that any incomplete personal data are completed, including by means of a supplementary statement
  • to request that your personal data are erased if there is no longer a justification for them to be processed
  • in certain circumstances (for example, where accuracy is contested), to request that the processing of your personal data is restricted
  • to object to the processing of your personal data where it is processed for direct marketing purposes
  • to object to the processing of your personal data
  • to request a copy of any personal data you have provided, and for this to be provided in a structured, commonly used and machine-readable format

3. International transfers

As your personal data is stored on our IT infrastructure, and shared with our data processors, it may be transferred and stored securely outside the European Union. Where that is the case it will be subject to equivalent legal protection through the use of Model Contract Clauses.

As your personal data is s shared with our cloud IT supplier who provides spreadsheet services, it may be transferred and stored securely outside the European Union. Where that is the case it will be subject to equivalent legal protection through the supplier’s membership of the Privacy Shield scheme.

4. Complaints

If you consider that your personal data has been misused or mishandled, you may make a complaint to the Information Commissioner, who is an independent regulator. The Information Commissioner can be contacted at:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Telephone: 0303 123 1113
casework@ico.org.uk

Any complaint to the Information Commissioner is without prejudice to your right to seek redress through the courts.

5. Contact details

The data controller for your personal data is the Cabinet Office. The contact details for the data controller are:

Cabinet Office
70 Whitehall
London
SW1A 2AS

Public Enquiries: Online Contact Form

The Data Protection Officer provides independent advice and monitoring of Cabinet Office’s use of personal information.

The contact details for the data controller’s Data Protection Officer are: dpo@cabinetoffice.gov.uk

Back to top