FOI release

Information about the SIA's printers

Published 9 November 2021

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1. Request

  1. Who is your preferred supplier for MFD/Printer Hardware? (Please state in multiple suppliers)
  2. Please state the number of printers currently within the organisation, to include a breakdown of MFDs (multi functional devices), Print Room devices and desktop printers.
  3. What are your current annual page volumes (split by Colour and Mono)
  4. What is the approximate annual spend for both hardware and services ?
  5. What date is your contract due for renewal ?
  6. Which procurement route or framework was used to procure this service?
  7. Which person/role is responsible for procuring your printer contracts?

2. Response

I confirm that we hold the information and the response can be found below:

  1. The office supplier is XMA, who lease the printers to us. Phoenix Software Ltd provide desktop printers for remote workers.
  2. There are two MDFs and 1 laser printer in the office, and 36 desktop printers have been issued to remote workers.
  3. The SIA only holds information for the office devices. The 2020/2021 figures are: colour – 42,890 pages; mono – 45,116 pages.
  4. The annual spend with XMA is £11,314.92. There is a call off contract with Phoenix Software Services for IT hardware (peripherals) that includes desktop printers which is £25,000.
  5. XMA - Initial term ends on 30 April 2023 but there is an option to extend for another 2 years to 30 April 2025. Phoenix Software Ltd ends on 31 March 2023.
  6. Crown Commercial Services Framework RM3781
  7. Procurement of printer contracts is an exercise between Procurement and ICT.

[Reference: FOI 0294]

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