Guidance

ILR guides and templates

Help for publicly funded further education (FE) providers to collect and return Individualised Learner Record (ILR) data.

• From: Skills Funding Agency
• Published: 13 June 2014
• Last updated: 29 September 2015
  Show all updates

  1. 29 September 2015

     New file Technical guidance: Reporting traineeships for the R14 return of the ILR (Sept 2015) uploaded on 29 September 2015.

  2. 28 August 2015

     ILR 2015 to 2016 learner entry user guide and link to software application uploaded on 28 August 2015.

  3. 6 July 2015

     Published July: guidance about claiming full funding for learners aged 19 to 23 (excluding apprentices) and how to report this on the Individualised Learner Record.

  4. 16 June 2015

     Published June 2015: Recording destination and progression for Traineeship learners on the ILR - technical guidance note for providers on how to complete destination data in the ILR for traineeship learners. ILR: Claiming funding for learners aged 24 and over at Level 3 and above and how to report this on the Individualised Learner Record - the technical guidance note providers further guidance to support colleges and training organisations when checking their funding claims for learners aged 24 and over at Level 3 and above, including further guidance on reporting this data in the Individualised Learner Record (ILR).

  5. 3 June 2015

     Published: guidance to colleges and training organisations on how to check whether they are claiming full funding correctly for apprentices aged 19 and over, and learners aged 24 and over.

  6. 13 January 2015

     Provider support manual - guide to making ILR data returns during the 2014 to 2015 funding year: version 2 (12 January 2015) uploaded on 13 January 2015.

  7. 26 November 2014

     ILR 2014 to 2015 overview and ILR 2014 to 2015 guide for new providers presentations uploaded 26 November 2014.

  8. 21 November 2014

     Guidance for recording trailblazer apprenticeships in the ILR for 2014 to 2015: version 1 uploaded 21 November 2014.

  9. 14 November 2014

     ILR 2014 to 2015 guide to recording ESOL QCF qualifications now published.

  10. 8 September 2014

      ILR 2014 to 2015 reference tables uploaded * September 2014.

  11. 15 August 2014

      Document added: Learner entry user guide and link to software application - for users to submit ILR data to the Skills Funding Agency in the funding year 2014 to 2015 who do not have access to a data management system.

  12. 16 June 2014

      New document added: Data collection template

  13. 13 June 2014

      First published.

This publication was withdrawn on 22 July 2019

This page has been withdrawn as it is out of date. You can find the latest information on our ILR collection page.

Applies to England

Documents

Technical guidance: Reporting traineeships for the R14 return of the ILR (Sept 2015)

PDF, 287 KB, 3 pages

This file may not be suitable for users of assistive technology.

Request an accessible format

If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email ESFA.GOVUK-ENQUIRIES@education.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

Technical guidance: Claiming funding for learners aged 19 to 23 (excluding apprentices) and how to report this on the Individualised Learner Record (July 2015)

PDF, 439 KB, 5 pages

This file may not be suitable for users of assistive technology.

Request an accessible format

If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email ESFA.GOVUK-ENQUIRIES@education.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

Technical guidance: Claiming funding for learners aged 24 and over at Level 3 and above and how to report this on the Individualised Learner Record (June 2015)

PDF, 195 KB, 3 pages

This file may not be suitable for users of assistive technology.

Request an accessible format

If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email ESFA.GOVUK-ENQUIRIES@education.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

Technical guidance: Recording destination and progression for Traineeship learners on the ILR (June 2015)

PDF, 372 KB, 3 pages

This file may not be suitable for users of assistive technology.

Request an accessible format

If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email ESFA.GOVUK-ENQUIRIES@education.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

Technical guidance: claiming full funding for apprentices aged 19 and over and how to report this on the Individualised Learner Record (May 2015)

PDF, 300 KB, 4 pages

This file may not be suitable for users of assistive technology.

Request an accessible format

If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email ESFA.GOVUK-ENQUIRIES@education.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

Technical guidance: claiming full funding for learners aged 24 and over and how to report this on the Individualised Learner Record (May 2015)

PDF, 245 KB, 3 pages

This file may not be suitable for users of assistive technology.

Request an accessible format

If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email ESFA.GOVUK-ENQUIRIES@education.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

Provider support manual - guide to making ILR data returns during the 2014 to 2015 funding year: version 2 (12 January 2015)

PDF, 1.8 MB, 96 pages

This file may not be suitable for users of assistive technology.

Request an accessible format

If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email ESFA.GOVUK-ENQUIRIES@education.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

ILR 2014 to 2015 guide to recording ESOL QCF qualifications

PDF, 152 KB, 2 pages

This file may not be suitable for users of assistive technology.

Request an accessible format

If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email ESFA.GOVUK-ENQUIRIES@education.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

Guidance for recording trailblazer apprenticeships in the ILR for 2014 to 2015: version 1 (21 November 2014)

PDF, 262 KB, 12 pages

This file may not be suitable for users of assistive technology.

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If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email ESFA.GOVUK-ENQUIRIES@education.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

ILR 2014 to 2015 template for data collection: version 1 (16 June 2014)

MS Excel Spreadsheet, 3.09 MB

This file may not be suitable for users of assistive technology.

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If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email ESFA.GOVUK-ENQUIRIES@education.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

ILR learner entry user guide (January 2015)

PDF, 301 KB, 11 pages

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ILR 2014 to 2015 reference tables: version 1 (8 September 2014)

MS Excel Spreadsheet, 279 KB

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If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email ESFA.GOVUK-ENQUIRIES@education.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

ILR 2014 to 2015 overview

PDF, 2.56 MB, 79 pages

This file may not be suitable for users of assistive technology.

Request an accessible format

If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email ESFA.GOVUK-ENQUIRIES@education.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

ILR 2014 to 2015 guide for new providers

PDF, 1.53 MB, 60 pages

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If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email ESFA.GOVUK-ENQUIRIES@education.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

Details

These documents support publicly funded colleges, training organisations, local authorities and employers (FE providers) to understand the details of the data about learners and their learning that must be collected and how to apply them.

The data collected is used to calculate funding due to FE providers, for performance monitoring, future planning and to ensure that public money is being spent in-line with government targets.

• there are instances where documents are revised and re-issued
• all changes from previous versions are highlighted within the documents
• notifications of new documents and new versions of documents which may be added through the year are issued via the SFA email alerts and in our Twitter data channel

ILR 2014 to 2015 guide to recording ESOL QCF qualifications

This is of interest to all colleges and training providers who deliver ESOL Skills for Life. This document explains how to claim and record the appropriate amount of funding for the new qualifications.

Learner entry user guide

The learner entry user guide (above) includes a link to our free software application for providers who do not have access to a data management system. The application is intended to enable manual submission of ILR data to the Skills Funding Agency in the funding year 2014 to 2015. It replaces the form entry element of the Funding Information System (FIS).