Guidance

ILR specification, validation rules and appendices 2014 to 2015

Technical documents that define the Individualised Learner Record (ILR) data that publicly funded providers must collect and return.

Documents

ILR specification 2014 to 2015: version 3.1 (30 June 2014)

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ILR specification 2014 to 2015 data model: version 1 (20 June 2014)

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ILR specification 2014 to 2015 XML schema definitions: version 3 (25 July 2014)

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ILR specification 2014 to 2015 XML sample file: version 2 (25 July 2014)

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ILR specification 2014 to 2015 validation rules: version 10 (June 2015)

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ILR specification 2014 to 2015, amalgamation rules: version 1 (29 August 2014)

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ILR specification 2014 to 2015 learning delivery monitoring (LDM) codes: version 7 (10 June 2015)

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ILR specification 2014 to 2015 appendix A1, data collection timetable for all providers: version 1 (7 February 2014)

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ILR specification 2014 to 2015 appendix A2, data collection timetable for colleges: version 1 (7 February 2014)

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ILR specification 2014 to 2015 appendix A3, data collection timetable for private training providers: version 1 (7 February 2014)

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ILR specification 2014 to 2015 appendix B1, migration mapping from the 2013 to 2014 funding year to the 2014 to 2015 funding year: version 1 (11 April 2014)

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ILR specification 2014 to 2015 appendix B2, migration mapping from the 2013 to 2014 funding year to the 2014 to 2015 funding year, annex 1: version 1 (11 April 2014)

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ILR specification 2014 to 2015 appendix C, valid postcode format: version 1 (6 February 2014)

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ILR specification 2014 to 2015 appendix D, higher education domicile codes: version 1 (6 February 2014)

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ILR specification 2014 to 2015 appendix F, privacy notice: version 2 (30 April 2014)

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ILR specification 2014 to 2015 appendix G, prior attainment levels: version 2 (12 March 2014)

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ILR specification 2014 to 2015, appendix H, learning aim class codes: version 2 (29 August 2014)

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ILR specification 2014 to 2015 appendix I, ILR SUBCON form: version 2 (20 May 2014)

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ILR specification 2014 to 2015 appendix L, standard occupational classification 2000 and 2010 codes: version 1 (12 March 2014)

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ILR specification 2014 to 2015 appendix Q, learning outcome grade code list: version 1 (12 March 2014)

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ILR specification 2014 to 2015 appendix Q, annex 1: version 3 (10 February 2015)

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Details

ILR specification 2014 to 2015 trailblazer apprenticeship standard (TBS) codes are available in the LARS database: Learning Aims Search.

These documents set out the details of the data about further education (FE) learners and their learning that must be collected by colleges, training organisations, local authorities and employers (FE providers).

They provide a technical specification of ILR data collection requirements, for those who make data returns, implement data specifications and design information systems; including management information (MI) managers, software writers and suppliers.

The data collected is used to calculate funding due to FE providers, for performance monitoring, future planning and to ensure that public money is being spent in-line with government targets.

  • documents may be revised and re-issued through the year
  • all changes from previous versions are highlighted within the documents
  • notifications of new documents and new versions of documents will be issued in our Twitter stream

More ILR topics

Click on the Individualised Learner Record (ILR) collections link below for more ILR topics.

Published 25 February 2014
Last updated 9 September 2015 + show all updates
  1. ILR specification 2014 to 2015 trailblazer apprenticeship standard (TBS) codes: version 2 (2 July 2015) file deleted from page on 9 September 2015. Note added to page to redirect users.
  2. Published updated Trailbazer apprenticeship standard codes spreadsheet with corrected apprenticeship levels.
  3. ILR specification 2014 to 2015 validation rules version 10 uploaded on 24 June 2015.
  4. ILR specification 2014 to 2015 learning delivery monitoring (LDM) codes version 7 uploaded on 10 June 2015.
  5. Removed: guidance to colleges and training organisations on how to check whether they are claiming full funding correctly for apprentices aged 19 and over, and learners aged 24 and over. This is now available at: https://www.gov.uk/government/publications/individualised-learner-record-ilr-guides-for-2014-to-2015.
  6. Published May 2015: guidance to colleges and training organisations on how to check whether they are claiming full funding correctly for apprentices aged 19 and over, and learners aged 24 and over.
  7. ILR specification 2014 to 2015 learning delivery monitoring (LDM) codes: version 6 uploaded on 10 April 2015.
  8. ILR specification 2014 to 2015 trailblazer apprenticeship standard (TBS) codes: version 4 uploaded on 27 March 2015.
  9. ILR specification 2014 to 2015 validation rules: version 8 (24 March 2015) uploaded on 25 March 2015.
  10. ILR specification 2014 to 2015 trailblazer apprenticeship standard (TBS) codes: version 3 uploaded on 18 March 2015.
  11. New document ILR specification 2014 to 2015 learning delivery monitoring (LDM) codes: version 5 (12 February 2015) uploaded 17 February 2015.
  12. New document ILR specification 2014 to 2015 appendix Q, annex 1: version 3 (10 February 2015) uploaded on 17 February 2015.
  13. ILR specification 2014 to 2015 validation rules: version 6 (12 January 2015) uploaded on 13 January 2015.
  14. New ILR specification 2014 to 2015 trailblazer apprenticeship standard (TBS) v2 uploaded on 18 December 2014.
  15. New file ILR specification 2014 to 2015 LDM codes: v3 (10 December 2014) uploaded 10 December 2014.
  16. ILR specification 2014 to 2015 learning delivery monitoring (LDM) codes: version 3 uploaded on 21 November 2014.
  17. ILR specification 2014 to 2015 validation rules: version 5 (19 November 2014) uploaded on 20 November 2014.
  18. New documents added: XML schema definitions: version 3 and XML sample file: version 2
  19. New document added: XML sample file: version 1
  20. New document added: ILR specification 2014 to 2015: version 3.1
  21. New document added: ILR specification 2014 to 2015: version 3.1
  22. New document added: Learning delivery monitoring (LDM) codes: version 1
  23. New document added - ILR specification 2014 to 2015 data model: version 1
  24. New document added: ILR specification 2014 to 2015 XML schema definitions: version 2
  25. New documents added: ILR specification version 3 and validation rules version 2
  26. Document added - ILR specification 2014 to 2015 appendix F, privacy notice: version 2
  27. Document added: ILR specification 2014 to 2015 appendix Q, annex 1: version 1 (23 April 2013)
  28. Document added: ILR specification 2014 to 2015 XML schema definitions: version 1 (14 April 2014)
  29. New documents added: ILR validation rules 2014 to 2015: version 1 (11 April 2014) ILR specification 2014 to 2015 appendix B1, migration mapping from the 2013 to 2014 funding year to the 2014 to 2015 funding year: version 1 (11 April 2014) ILR specification 2014 to 2015 appendix B2, migration mapping from the 2013 to 2014 funding year to the 2014 to 2015 funding year, annex 1: version 1 (11 April 2014)
  30. Appendix F removed for updating
  31. Appendix F: privacy notice, version 1 added
  32. ILR specification 2014 to 2015: version 2 added
  33. First published.