Notice

Heat Training Grant: privacy notice

Published 20 June 2025

© Crown copyright 2025

This publication is licensed under the terms of the Open Government Licence v3.0 except where otherwise stated. To view this licence, visit nationalarchives.gov.uk/doc/open-government-licence/version/3 or write to the Information Policy Team, The National Archives, Kew, London TW9 4DU, or email: psi@nationalarchives.gov.uk.

Where we have identified any third party copyright information you will need to obtain permission from the copyright holders concerned.

This publication is available at https://www.gov.uk/government/publications/heat-training-grant-privacy-notice/heat-training-grant-privacy-notice

Your data

We will process the following personal data:

From Applicants we will process the following:

  • name
  • email address
  • telephone number
  • name of company
  • qualifications
  • level of experience

From Trainees we will process the following:

  • name
  • address
  • postcode
  • email address
  • telephone number
  • age
  • name of employer (if applicable)
  • level of experience
  • gender

We will also process the following special category data from Trainees:

  • race
  • disability
  • ethnicity

The data will be collected from training providers and indirectly from trainees, with the accountable body being Nottingham City Council (NCC). The information will be forwarded to DESNZ. Data may also be shared with an evaluator at the end of the programme by the Hub or DESNZ.

Purpose

The purpose(s) for which we are processing your personal data is to complete a tender exercise, process training provider applications and for monitoring and evaluation of the Heat Training Grant Scheme.

The legal basis for processing your personal data under Article 6 of the UK GDPR is:

1(e) Public task: processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the data controller, in this case, the exercise of a function of the Crown, a Minister of the Crown, or a government department; the task will be the delivery of a Heat Training Grant Scheme and subsequent evaluation. Trainees may be contacted as part of an independent evaluation.

Special Category Personal Data (also known as sensitive personal data)

We will be collecting data on your race and disability. The condition for processing your special category data under Article 9 of the UK GDPR is:

4. Processing is for reasons of substantial public interest and is necessary for the purposes of identifying or keeping under review the existence or absence of equality of opportunity or treatment between groups of people as specified in paragraph 8(2) of Part 2 of Schedule 1 to the Data Protection Act 2018. An appropriate policy document is in place.   

Recipients

The personal data (excluding from unsuccessful applicants) may be shared by us with an independent evaluator, other government departments or public authorities and selection board members where necessary as part of the Heat Training Grant and for future supply chain research. We may share your data if we are required to do so by law, for example by court order or to prevent fraud or other crime.

Following the conclusion of training delivery, data may be used to invite successful applicants and trainees to participate in research about their experiences with the project. The data collected will be shared with an evaluator and used to cross-reference with subsequent evaluations undertaken for future skills programmes.

As part of our IT infrastructure, your personal data will be stored in the UK on systems provided by our data processors - Microsoft and Amazon Web Services. This does not mean we actively share your personal data with these entities; rather, they are technical service providers who host infrastructure supporting our IT systems.

Retention

Unsuccessful Applicant data will be kept for a period of 3 years following the date of receipt of the tender bid or application.

Successful Applicant data will be retained by the Department for 7 years as part of the contract documentation from the date of contract expiry in line with standard business use for the Department for internal audits/audit investigations & evaluation of contracts.

Trainee personal and Special Category data will be held by us for 5 years from the date of the launch of the scheme.

International Transfers

Your personal data will only be processed in the UK.

Your Rights

You have the right to request information about how your personal data are processed, and to request a copy of that personal data.

You have the right to request that any inaccuracies in your personal data are rectified without delay.

You have the right to request that any incomplete personal data are completed, including by means of a supplementary statement.

You have the right to request that your personal data are erased if there is no longer a justification for them to be processed.

You have the right in certain circumstances (for example, where accuracy is contested) to request that the processing of your personal data is restricted.

You have the right to object to the processing of your personal data where it is processed for direct marketing purposes.

You have the right to object to the processing of your personal data.

To exercise your rights please contact the Data Protection Officer using the contact details below. 

Contact Details

The data controller for your personal data is the Department for Energy Security and Net Zero (DESNZ).

Contact the DESNZ DPO:

DESNZ Data Protection Officer
Department for Energy Security and Net Zero
3-8 Whitehall Place
London
SW1A 2EG

If you are unhappy with the way we have handled your personal data, please write to the department’s Data Protection Officer in the first instance using the contact details above.  

Complaints

If you consider that your personal data has been misused or mishandled, you may make a complaint to the Information Commissioner, who is an UK independent regulator.

Contact the Information Commissioner's Office (ICO):

Email icocasework@ico.org.uk

Contact form https://ico.org.uk/mak...

Telephone 0303 123 1113

Any complaint to the Information Commissioner is without prejudice to your right to seek redress through the courts.

Updates to this notice

If this privacy notice changes in any way, we will place an updated version on this page. Regularly reviewing this page ensures you are always aware of what information we collect, how we use it, and under what circumstances we will share it with other parties. The ‘last updated’ date at the bottom of this page will also change.

If these changes affect how your personal data is processed, we will take reasonable steps to let you know.

Last updated: 20 June 2025

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