Skip to main content
Guidance

Children's services letter of consent template

Updated 24 September 2026

© Crown copyright 2026

This publication is licensed under the terms of the Open Government Licence v3.0 except where otherwise stated. To view this licence, visit nationalarchives.gov.uk/doc/open-government-licence/version/3 or write to the Information Policy Team, The National Archives, Kew, London TW9 4DU, or email: psi@nationalarchives.gov.uk.

Where we have identified any third party copyright information you will need to obtain permission from the copyright holders concerned.

This publication is available at https://www.gov.uk/government/publications/guidance-notes-for-social-services-departments-when-applying-for-passports-on-behalf-of-looked-after-children/childrens-services-letter-of-consent-template

[Children’s Services Letterhead]

[Name of Local Authority]

[Office Address]

[Postcode]

[Telephone Number]

[Email Address]

Date: [Insert date]

Local authority ref number: [insert reference number]

HM Passport Office application number: [insert passport application number or PEX number]

Subject: Confirmation in support of passport application – [Child’s Full Name]

Dear HM Passport Office,

I am writing in my capacity as [Director/Deputy director/Area manager/Principal Manager of Community Care ] of Children’s Services for [Name of Local Authority] to give consent to the issuing of a passport to [child’s full name and date of birth].

I also confirm the following information in support of the passport application for [insert child’s full name].

The child is in the care of this Local Authority, subject to [name of Act], Section [number], and this authority currently exercises its duties and responsibilities in accordance with that legislation.

I confirm that there are no other causes for concern in relation to this passport application. [If there are any concerns to note please include relevant information here]

Travel restrictions

I further confirm that no person will remove the child from the United Kingdom for a period exceeding one month without the consent of every other person who has parental responsibility for the child.

Correspondence and document handling

Please send all correspondence, the passport, and any supporting documents to the following Children’s Services office address:

[Full office address]

Email address for correspondence:
[Children’s Services email address]

Additional contacts

The following individuals are authorised to deal with this application on behalf of Children’s Services, including responding to queries from HM Passport Office:

  • Name: [Name]
  • Role: [Job title]
  • Telephone: [Phone number]
  • Email: [Email address]

[Add additional contacts if applicable.]

The best time to call this contact is [insert appropriate times]

Court orders

Please find enclosed copies of any relevant court orders relating to the child.

Documents

Please find enclosed documents to support the application [amend as needed]:

  • Child’s full birth certificate (showing parents details)
  • Child’s mother or father’s full birth certificate
  • Child’s mother or father’s parent’s full birth certificate (if parent born after 31 December 1982)
  • Change of name or documents to confirm link in name (for example, marriage certificates, if not referenced in birth certificates)
  • Additional information or documents to support the application

Outstanding documentation (if applicable)

Where we are unable to provide any of the required documentation, [Provide relevant information here to explain why documents are not available]

Should you require any further information or clarification in relation to this application, please contact us using the details provided above.

Yours faithfully,

[Signature – an ink signature is needed, digital signatures are not acceptable]

[Full name]

[Job title – e.g. Director of Children’s Services / Authorised Officer]

[Name of Local Authority]

Back to top